Transportation Secretary/Dispatcher

Position Title: Transportation Secretary/Dispatcher

Location: Transportation Building / Mason Public Schools / In-Person

Reports to: Transportation Supervisor

About Mason Public Schools:

Located in the heart of Michigan, minutes from the State Capitol and Michigan State University, Mason Public Schools serves more than 3,200 students across six school buildings. A team of 500 talented educators and support staff serve our schools, exhibiting a high level of commitment to our students. Mason Public Schools is proudly supported by our community through the Mason Public Schools Foundation and the approval of a bond to improve classrooms, safety, transportation, technology, facility infrastructure, and furniture and equipment.

Your journey starts here: Every Student. Every Day.

Diversity, Equity & Inclusion (DEI): Through authentic learning opportunities, Mason Public School is committed to an inclusive environment. Our students, staff, and community respectfully acknowledge and value the diverse cultures, lifestyles, experiences, perspectives, and identities of each other.

Job Summary: Provides administrative and operational support to the Transportation Supervisor and assists with daily transportation office functions, including routing, dispatch, trip coordination, payroll, recordkeeping, and general office support. Ensures efficient communication and safe transportation services and must be able to obtain and maintain a CDL with school bus endorsements to drive a bus when needed.

Qualifications:

• High School Diploma required; post-secondary education preferred
• Excellent communication and organizational skills
• Ability to prioritize tasks
• Previous experience in a transportation office preferred
• Experience with Traversa Routing software, and Skyward (student management software) preferred
• Ability to manage many job responsibilities with frequent interruptions
• Possess or shall obtain within 90 days, a commercial driver’s license with school bus endorsements
• Proficient with use of technology and computers including Microsoft Office Suite, Google Suite, Excel, and Access.
• Excellent driving record
• Ability to pass pre-employment drug test and submit to random drug and alcohol testing per FMCSA rules.
• Experience with problem solving and appropriately addressing urgent matters over the telephone
• Willingness to participate in professional development

Essential Job Duties:

• Assist in development and maintenance of all transportation routes and maps using computer software.
• Assisting Supervisor on investigations using bus video/audio
• Bus dispatching services and operation of a two-way radio
• Manage and maintain a variety of operational records, student records, employee documents, payroll records, absence reports, invoices and financial documents
• Process transportation trip requests and assist with the assignment of drivers and substitutes to routes and trips
• Perform all office functions and duties including answering phones, mail distribution, filing, correspondence with staff and community, generation of reports, purchasing and inventory
• Drive school bus when needed.
• Perform other duties in support of the transportation department and school district.
• Assisting drivers with student conduct records, and parent communications.
• Ability to work overtime as needed

Physical Requirements and Work Environment:

• This position requires long periods of standing, sitting, and walking
• The position requires occasional lifting of supplies
• Work may take place both indoors and outdoors, with the possibility of some travel to other schools or field trip locations

Work Year: 260 days annually

Schedule: 40 hours per week
(Typical hours are 8:30-5:30 p.m. daily)

Salary: $41,800 - $46,500 annually

Benefits: Health, dental, vision, and life insurance. Paid sick, vacation, personal, school closure days and holiday days.

Deadline: March 15th, 2026

All candidates are required to complete the StyleProfile™ assessment as a component of their application. This assessment is intended to be one component of the information used to assist administrators during the selection process. Once the application has been submitted, the StyleProfile™ assessment will be assigned and sent to your email. The StyleProfile™ assessment is approximately 30 minutes in length and is a multiple-choice format.