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General Purpose of Job:

Collects and accurately enters all required trauma registry data elements and ensures timely submission to the Texas Department of State Health Services in accordance with state-mandated reporting timeframes. Ensures the accuracy and integrity of trauma registry data to support trauma performance improvement activities. This positions functions under a single standardized Trauma Analyst job description; for full-time, Part-time and PRN staff. Core responsibilities are consistent; additional qualifications or oversight functions may be assigned to designated lead staff.

• Maintains the highest level of confidentiality at all times.
• Adheres to hospital policies, guidelines and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Demonstrates proficiency in computer applications, such as data entry, word processing spreadsheets, and presentation software.
• Maintains composure, effectiveness and flexibility under pressure.
• Requires a solid working understanding of medical terminology and the ability to apply ICD-10 codes in support of trauma registry abstraction and data validation.
• Must have strong organizational skills, the ability to prioritize workload, follow schedules, and meet deadlines.
• Applies analytical skills and established criteria to ensure accurate collection, interpretation, validation, and reporting of trauma data prior to submission.
• Must have excellent interpersonal skills and the ability to interact with individuals of diverse backgrounds and work in a team environment.
• Identifies patients meeting Trauma Registry inclusion, in accordance with American College of Surgeons (ACS) standards and state requirements throughout the patient’s admission.
• Collects, abstracts, and electronically enters all required trauma registry data in accordance with state reporting timeframes and trauma program guidelines
• Electronically uploads all trauma data to the state registry and National Trauma Data Bank (NTDB) quarterly and maintains documentation of download.
• Collaborates with Health Information Management and coding staff to resolve data abstraction and coding discrepancies.
• Compiles and analyzes reports for committees, providing backup and justifications for statistics.
• Performs special projects and assignments in support of trauma program operations as directed by trauma program leadership.
• Attends monthly trauma review committee, maintains a record of minutes.
• Coordinates the acquisition of missing information from EMS agencies and transferring hospitals.
• Assists in education of staff regarding requirements for audits related to trauma standards.
• Maintains trauma log and daily data abstraction. abstracts.
• Analyzes data for trends for use in injury prevention initiatives.
• Participates in required monthly and/or quarterly Regional Advisory Council (RAC) meetings.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be all-inclusive; employees will perform other reasonably related business duties as assigned by the immediate supervisor and/or hospital administration as required.

• Maintains the highest level of confidentiality at all times.
• Adheres to hospital policies, guidelines and procedures.
• Demonstrates business practices and personal actions that are ethical and adhere to corporate compliance and integrity guidelines.
• Demonstrates proficiency in computer applications, such as data entry, word processing spreadsheets, and presentation software.
• Maintains composure, effectiveness and flexibility under pressure.
• Requires a solid working understanding of medical terminology and the ability to apply ICD-10 codes in support of trauma registry abstraction and data validation.
• Must have strong organizational skills, the ability to prioritize workload, follow schedules, and meet deadlines.
• Applies analytical skills and established criteria to ensure accurate collection, interpretation, validation, and reporting of trauma data prior to submission.
• Must have excellent interpersonal skills and the ability to interact with individuals of diverse backgrounds and work in a team environment.
• Identifies patients meeting Trauma Registry inclusion, in accordance with American College of Surgeons (ACS) standards and state requirements throughout the patient’s admission.
• Collects, abstracts, and electronically enters all required trauma registry data in accordance with state reporting timeframes and trauma program guidelines
• Electronically uploads all trauma data to the state registry and National Trauma Data Bank (NTDB) quarterly and maintains documentation of download.
• Collaborates with Health Information Management and coding staff to resolve data abstraction and coding discrepancies.
• Compiles and analyzes reports for committees, providing backup and justifications for statistics.
• Performs special projects and assignments in support of trauma program operations as directed by trauma program leadership.
• Attends monthly trauma review committee, maintains a record of minutes.
• Coordinates the acquisition of missing information from EMS agencies and transferring hospitals.
• Assists in education of staff regarding requirements for audits related to trauma standards.
• Maintains trauma log and daily data abstraction. abstracts.
• Analyzes data for trends for use in injury prevention initiatives.
• Participates in required monthly and/or quarterly Regional Advisory Council (RAC) meetings.

Education and/or Experience:

• High school diploma or general education degree (GED) required; associate degree or higher preferred; 1-2 years coding-related experience and/or training; or an equivalent combination of education and experience.
• Advanced computer skills required.
• Ability to work independently and have strong skills for detail
• Excellent written and verbal communication skills are essential.

Certificates, Licenses, Registrations:

• Trauma registry software experience preferred (e.g., ESO Trauma Registry).
• Successful completion of the AAAM Abbreviated Injury Scale (AIS) within 12 months from the date of hire.
• Completion of a trauma registry course that includes abstraction, data management, reporting/report analysis, data validation, and HIPPA within 12 months from the date of hire.
• Completion of an ICD-10 course within 12 months of hire and attend an ICD-10 refresher course every five (5) years.
• Maintenance of ongoing trauma-related continuing education in accordance with ACS and state requirements period to complete all the registry courses within 12 months from the date of hire.
• Certified Injury Information Specialist (CIASS) certification must be obtained within 12 months of hire and continuously maintain thereafter.