TxDMV - Legal Secretary

Performs complex legal secretarial work in support of the Office of Administrative Hearings. Performs a wide range of complex tasks and maintains confidentiality of sensitive correspondence and communications. Work requires contact with high-level executives, attorneys, governmental agencies, and officials. Creates and maintains case files, office calendar and databases; performs legal administrative support work such as preparing and editing correspondence, reports, forms, and documents; logging and tracking case statuses and deadlines; compiling statistical data; creating reports; scheduling and coordinating meetings and hearings; responding to written and oral inquiries. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES

• Provides information in response to procedural requests, correspondence, and oral inquiries.
• Prepares, proofreads, and edits legal and administrative documents and reports.
• Composes, edits, and reviews correspondence, memoranda, and miscellaneous reports.
• Compiles and enters statistical data for Office of Administrative Hearings reports, charts, graphs, databases, summaries, or case status updates.
• Organizes, indexes, and files legal and administrative documents.
• Schedules and coordinates travel. Schedules use of fleet vehicles and maintains records. Provides logistical support for interviews, meetings, and court hearings.
• Monitors inventory, drafts requisitions, and tracks purchase orders.
• Monitors deadlines. Maintains and updates appointment calendars.
• Checks citations, quotations, footnotes, and references for accuracy as needed.
• Maintains assorted logs, manuals, notebooks, and other records.
• Implements and oversees record retention in accordance with Departmental policies.
• Reviews and processes mail for legal staff.
• Answers phone and provides general information or routes calls as appropriate.
• Performs other job-related duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience

Associate degree or equivalent college education course work plus four (4) years' experience in legal support work. Additional work-related experience may be substituted for college education on a year per year basis. (Experience requirements may be satisfied by full-time experience or the prorated part-time equivalent.

BENEFITS

The State of Texas offers a variety of benefits for you and your family that are comprehensive and, on average, make up about one-third of total compensation. Benefits include:

QUALIFIED EMPLOYER: In addition, the Texas Department of Motor Vehicles is considered a qualified employer for the Department of Education’s Public Student Loan Forgiveness (PSLF) program.

REGISTRATION, CERTIFICATION AND/OR LICENSURE

A valid Class "C" driver's license is required. If not currently a Texas resident, must obtain a Texas Driver's License within 30 days after entering Texas as a new resident. A satisfactory driving record is required for operating state or personal vehicles to conduct department business.

Military

Military Occupational Specialty (MOS) codes that may correspond to the state classification title for this position are listed on the State Auditor’s Office Job Descriptions; click on the occupational category for the position. Additional MOS can be found at the State Auditor’s Office Military Crosswalk Guide.

The Texas Veterans Commission provides helpful employment information.

SUBMISSION OF APPLICATION

Your application must be complete, accurate and reflect all experience and education. Omission of data can be the basis for disqualification. "See Resume" is not accepted in lieu of a completed online State of Texas application but attached resumes may be considered as additional supplemental information.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

The Texas Department of Motor Vehicles is an equal opportunity employer and does not discriminate on the basis of race, color, sex, national origin, pregnancy, disability, military status, age, or any other characteristic protected by federal or state law. The TxDMV provides accommodations for persons with disabilities in accordance with the American with Disabilities Act. If you need help with the employment process or require other accommodations, please contact the Human Resources office for assistance on 512-465-4043.