UMD Stores-Executive Accounts Specialist

Minimum Qualifications:

• High School Diploma/GED plus four (4) years of general accounts transaction experience. Training/education may be substituted for some of the years of experience. Computer experience required. Specific knowledge/skills may be required.

Knowledge, Skills & Abilities

• Experience using various software solutions (e.g., MS-Excel, email, etc.).
• Exceptional attention to detail.
• Excellent interpersonal skills.
• Excellent written and verbal communication skills.
• Action oriented - Operates with a sense of urgency and accountability

Physical/Other Requirements

• Work varied hours/days as business dictates

Job Description: UMD Stores – Principle Accounts Specialist (Executive Accounts Specialist, 1888)

Bargaining unit consideration begins on 3/9/2026 and ends on 3/16/2026

• $24.14 - $25.50 per hour
• Monday to Friday, 8 am to 2:30 pm
• This is a 30 hour per week, 12 month position

This position supports the Financial Department of the UMD Stores. Duties are primarily in the areas of accounts payable, Buyer/Supplier inquiries, P-Card payments, and supplier setup.

Key Responsibilities

Accounts Payable – 70%

• Process invoices and credit memos
• Invoice matching
• Enter data into MBS system
• Document upload to FinOps template for PeopleSoft processing
• Delivery to Controller’s office for imaging

Invoice and Disbursement Inquiries – 20%

• Research and resolve Buyer and Supplier inquiries
• Partner with Disbursement Services and the UMD Controller’s Office to resolve any payables issues.
• Maintain files in UMD Stores’ Accounts Receivable department

Other Financial Support – 10%:

• Monthly Payment Card (P-Card) processing
• Supplier setup
• Serves as backup for the UMD Stores Cash Room
• Any other duties as assigned

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).