Job Description: ViiV Case Manager & Finance Manager

Position Overview

Key Responsibilities

1. Medical Case Management & Grant Support

• Process Optimization: Collaborating with the ViiV Grant Manager to develop, implement, and refine workflows and standard operating procedures for the Care Team.
• Order Management: Assist with generating, tracking, and physically picking up orders essential to client care and program delivery.
• Records Management: Oversee and assist with maintaining the electronic filing system for case management, ensuring strict adherence to grant guidelines, client privacy, confidentiality, and HIPAA standards.
• Grant Alignment: Execute administrative tasks under the supervision of the ViiV Grant Manager to ensure case management activities directly meet grant deliverables and compliance standards.
• Team Assistance: Provide administrative support to the Care Team to streamline day-to-day operations and improve client outcomes.

2. Financial Management & Operations

• Fiscal Oversight & Processes: Establish internal financial workflows, internal controls, and oversight mechanisms under COO leadership to ensure financial compliance and efficiency.
• Grant Tracking & Reporting: Monitor grant budget allocations, track expenditures, prepare financial reports, and maintain alignment with ViiV grant stipulations in coordination with the ViiV Grant Manager.
• Accounts Payable & Receivable (A/P & A/R): Manage all incoming invoices, issue payments, print checks, ensure all organizational bills are paid on time, and handle all billing/collections.
• External Partner Coordination: Act as the primary internal liaison for the organization’s external CPA, auditors, and financial partners.
• Financial Records: Maintain organized digital and physical financial filing systems for audits, tax filings, and institutional records.
• Communication: Serve as the central point of contact for internal staff, vendors, and partners regarding all fiscal inquiries.

Qualifications & Requirements

• Education: Bachelor’s degree in Finance, Accounting, Healthcare Administration, Business Administration, or a related field (or equivalent combination of education and experience).
• Technical Skills: Proficiency with accounting software (e.g., QuickBooks), electronic health records (EHR) / electronic filing systems, and Microsoft Office (Excel, Word).
• Key Competencies:

• Exceptional organizational skills with strong attention to detail.
• Ability to navigate matrix management (reporting to both operational leadership and grant management).
• High level of integrity, ethical judgment, and discretion with confidential clinical and financial data.
• Strong written and verbal communication skills for vendor, staff, and funder interactions.