Virtual Administrative Assistant - Construction

VIRTUAL ADMINISTRATIVE ASSISTANT – CONSTRUCTION (REMOTE)

MAC General Contractors is seeking a highly organized and detail-oriented Virtual Administrative Assistant to support our growing residential construction company.

This role is ideal for someone with construction administration and bookkeeping experience who is comfortable working with financial records, project budgets, and construction management systems.

The position will assist with project coordination, bookkeeping, and administrative support for custom home construction projects.

This is a remote position, but the ideal candidate must be proactive, dependable, and capable of managing multiple responsibilities in a fast-paced construction environment.

KEY RESPONSIBILITIES

• Manage QuickBooks Online bookkeeping and job costing
• Reconcile bank accounts and credit card statements
• Process and maintain payroll records
• Assist with project coordination and documentation within Buildertrend
• Help coordinate purchasing of materials and project supplies
• Support client selections and maintain project documentation
• Track and organize receipts, invoices, and subcontractor payments
• Maintain accurate project budgets and financial reports
• Assist with scheduling meetings and maintaining project communications
• Provide administrative and organizational support to the construction management team

SKILLS & EXPERIENCE

Hourly rate may increase depending on experience with the following:

• Associate’s Degree required (Business, Accounting, or Administrative field preferred)
• Proficiency in QuickBooks Online
• Experience using Buildertrend
• Experience working with a construction company or general contractor
• Knowledge of construction administration or job costing
• Ability to reconcile accounts and maintain accurate financial records
• Experience tracking receipts, invoices, and subcontractor payments
• Background in purchasing or materials coordination
• Familiarity with residential construction processes
• Experience supporting project managers or construction teams
• Strong organizational, communication, and time-management skills
• Ability to manage multiple projects simultaneously in a fast-paced environment

POSITION DETAILS

• Remote / Virtual position
• Part-time or full-time depending on experience
• Flexible hours available
• Competitive pay based on experience

ABOUT MAC GENERAL CONTRACTORS

MAC General Contractors is a residential construction company specializing in custom homes, renovations, and high-quality craftsmanship.

Our mission is to deliver exceptional projects while maintaining strong organization, clear communication, and a professional client experience throughout every phase of construction.

TO APPLY

Please submit:

• Resume
• Summary of experience with QuickBooks Online and Buildertrend
• Professional references

Qualified candidates will be contacted for a virtual interview.

Pay: $22.00 - $32.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: Remote