Virtual Assistant

Authentic Impact, a firm based in Omaha, Nebraska, with offices in Toronto, Ontario, helps leaders build on their strengths to cultivate highly engaged organizations. Leaders become effective agents of positive change, teams demonstrate unprecedented focus on achieving their most rigorous goals, and individuals begin to connect with their work in more fulfilling and profitable ways.

As the Virtual Administrative Assistant, you will play a vital role on the Authentic Impact team as we serve our clients. You’ll be a key point of contact for both clients and consultants and will be essential in providing operational and project administrative support. Your responsibilities include managing client schedules and communication, coordinating with vendors, preparing documents and reports, handling calendar management, arranging travel, and supporting general meeting coordination.

Although this role is virtual, the preferred location is Omaha, NE, to facilitate occasional on-site meetings at the Omaha office. The ideal candidate will be service-oriented, possess strong organizational skills, and work independently to support consultants and clients. We offer a flexible, part-time schedule (5-10 hours a week), a competitive hourly rate, and a collaborative work environment built on mutual respect and support.

Administrative Support – your responsibilities in this role include scheduling and communicating with clients, coordinating with vendors, preparing documents and reports, arranging travel, and managing calendars. These tasks require a high level of professionalism, punctuality, accuracy, and independent judgment.

Building Relationships – you will engage with clients, vendors, team members, and others, representing Authentic Impact and our values. Your ability to develop and maintain genuine relationships and connections will be important. Effective communication skills are essential.

Planning, organizing, and coordinating work, and managing multiple responsibilities with different deadlines, will help you use your time effectively while delivering the high level of service our clients expect. This includes utilizing software and technology, and maintaining accurate records and activity logs.

Flexible and Adaptable – remaining adaptable to changing needs and priorities.

Team Player –we enjoy collaborating and supporting each other to achieve our best. Our culture promotes a healthy balance between individual and team success, where how work is done is as important as the work itself.

· At least five (5) years of experience in a professional setting providing administrative support, along with good judgment, integrity, and the ability to work independently.

· Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint) and the ability to quickly learn additional software programs.

· Professional communication skills demonstrated with discretion and confidentiality.

· Self-motivated and detail-oriented, capable of handling multiple priorities.

· Proven ability to work well in a team-oriented, client-focused setting.

Job Type: Contract

Pay: $25.00 - $50.00 per hour

Expected hours: 5 – 10 per week

Benefits:

• Flexible schedule

Application Question(s):

• Work independently with variable hours each week

Experience:

• Executive Assistant : 5 years (Required)

Location:

• Omaha, NE 68164 (Preferred)

Work Location: Hybrid remote in Omaha, NE 68164