Virtual Assistant

Job Type: Full Time
Time: 12:00-9:00
Timezone: Must be available during EST business hours

Job Overview

We are looking for a highly organized and detail-focused Part-Time Admin Coordinator to support our booking operations. This role is centered on accuracy, follow-through, and keeping bookings moving from pending to confirmed without delays or mistakes.

This is not a sales role. The focus is strictly on admin, coordination, execution, and making sure every booking detail is correct and completed on time.

Key Responsibilities

• Confirm bookings, contracts, and required paperwork
• Maintain and update itineraries with accurate date, time, locations, and contact details
• Send confirmations and track responses
• Follow up by email and occasional phone call when needed
• Keep all bookings organized and moving toward confirmed status
• Review details carefully to prevent errors or missed steps
• Follow internal instructions and SOPs exactly
• Submit daily work logs to track completed tasks and progress

Requirements

• Strong attention to detail and accuracy
• Fast, responsive, and dependable
• Able to follow instructions and processes exactly
• Comfortable using Google Sheets and email daily
• Clear and professional written communication
• Strong organizational skills and follow-through
• Able to manage multiple bookings at different stages without losing track

What Success Looks Like

• Bookings are handled accurately and efficiently
• Confirmations and follow-ups are completed on time
• Paperwork and itinerary details are correct
• Daily work is consistent, organized, and reliable
• Very low error rate and strong adherence to process

Important Notes

• This is an admin and execution role only
• No selling is required
• Performance will be measured by accuracy, consistency, responsiveness, and attention to detail
• Daily work logs are required

Ideal Candidate

The verbal English should be very strong. Freshers are welcome.

Job Type: Full-time

Work Location: In person