Visa, Hotel, and Travel Management Officer.

Position Overview:

We are seeking a detail-oriented and proactive Visa & Travel Processing Officer to manage and execute all travel-related operations for our employees and management. This role will be responsible for handling visa applications, ticketing, hotel reservations, and ensuring smooth travel arrangements both locally and internationally. The ideal candidate must have strong knowledge of travel regulations, excellent coordination skills, and the ability to manage multiple travel requirements simultaneously.

Key Responsibilities:

• Visa Processing & Documentation

Handle visa applications, renewals, and related documentation for employees’ official travel.

Coordinate with embassies, consulates, and travel agents for timely visa issuance.

Ensure all travel documents (passports, visas, invitation letters, insurance, etc.) are complete and accurate.

• Travel & Ticketing

Arrange domestic and international airline tickets for business trips.

Negotiate with travel agencies/airlines for competitive pricing and cost-effective travel solutions.

Monitor flight schedules, rescheduling, and cancellations, ensuring minimum disruption to business plans.

• Hotel & Accommodation

Book local and international hotels based on travel requirements and company policy.

Ensure accommodation meets company standards and budget guidelines.

Coordinate airport transfers and ground transportation when required.

• Travel Desk Operations

Maintain updated travel records of employees, including travel history and visa status.

Develop and maintain a database of preferred travel vendors, airlines, and hotels.

Ensure compliance with company travel policies and expense guidelines.

Provide 24/7 support for urgent or unexpected travel changes.

• Reporting & Compliance

Prepare travel expense reports, cost analysis, and vendor performance evaluations.

Track travel budgets and provide recommendations for cost savings.

Ensure all travel activities comply with local laws, international regulations, and organizational policies.

Qualifications & Skills:

Bachelor’s degree in Business Administration, Tourism, Hospitality, or related field.

3–5 years of proven experience in travel management, visa processing, or corporate travel desk operations.

Strong knowledge of international visa requirements, travel regulations, and airline booking systems (e.g., Amadeus, Galileo, Sabre).

Excellent organizational, multitasking, and problem-solving skills.

Strong communication and negotiation skills.

Ability to work under pressure and handle urgent travel requests.

Proficiency in MS Office and travel management software.

Job Type: Full-time

Pay: Rs50,000.00 - Rs65,000.00 per month

Work Location: In person