Wooden Factory Admin

Role Overview:

The Factory Administrator is responsible for managing day-to-day administrative operations of the wooden factory. This includes coordinating staff, maintaining records, overseeing procurement support, managing documentation, and ensuring smooth communication between departments. With at least 5 years of experience, the Admin will play a key role in supporting production, HR, accounts, and logistics to ensure efficient factory operations.

Key Responsibilities:

• Handle all administrative tasks including staff attendance, leave records, and shift schedules.
• Maintain accurate filing systems for employee records, supplier contracts, and factory documentation.
• Support HR functions such as recruitment coordination, onboarding, and employee compliance.
• Assist in procurement by preparing purchase requests, following up with suppliers, and maintaining stock records of office and factory supplies.
• Coordinate logistics for delivery of materials, finished products, and internal transportation needs.
• Monitor and report on petty cash expenses and assist accounts department with invoice preparation and documentation.
• Ensure compliance with health, safety, and company policies inside the factory premises.
• Liaise with government authorities or external agencies for license renewals, permits, and other compliance requirements.
• Provide administrative support to the Factory Manager and production team.
• Prepare weekly and monthly reports on administrative activities, expenses, and staff performance updates.

Qualifications & Skills:

• Bachelor’s Degree/Diploma in Business Administration, Management, or related field.
• Minimum 5 years of proven experience as an Administrator in a manufacturing or factory environment (wood/joinery industry preferred).
• Strong knowledge of office management, HR support, and procurement processes.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficient in MS Office (Word, Excel, Outlook) and ERP systems.
• Familiar with UAE labor laws and factory compliance regulations (preferred for UAE-based role).

Core Competencies:

• Administrative management
• Time management & coordination
• Problem-solving & decision-making
• Record keeping & reporting
• Teamwork & communication

Job Type: Full-time

Experience:

• Wooden Factory Admin: 5 years (Preferred)

Language:

• Arabic (Preferred)