Zonal Commercial Head East - Kolkata

Job Purpose

Job Purpose Description

Job Context & Major Challenges

Job Context

Job Challenges:

Key Result Areas

KRA (Accountabilities) (Max 1325 Characters) Supporting Actions (Max 1325 Characters)

Kra1 Zonal Commercial Operations

Ensure, Review, check and implement Commercial Operations at zonal level for smooth, proper and accurate operation of business. ¿Ensure timely recording of the receipt of the materials and invoicing for sale of material across the zones.

¿Ensure correct rate master is updated as per the defined unit guidelines.

¿Fixation of secondary transportation rates.

¿Zonal sales tax & VAT assessments of all States/Regions within zone, including procuring, checking and availability of entry forms, issuance of e- forms, control over F, C- Form, monthly filing of returns.

¿Appointment of C&F agent, Stockiest & Review of performance and commercial aspects.

¿Review of C&F & stockist¿s agreement.

¿Review of Overdue (Ugai)

¿Distribution of dealers¿ scheme.

¿Control of invoicing or to be paid billed. Obtaining the PO copies from the non-trade parties, evaluation of tax implications.

¿Assist marketing team to quote the rates in non trade business.

¿Assisting zonal head and Advertising head in spending and monitoring of advertisement budget for the zone.

¿Ensure Advertising materials distribution and finalization of rates.

¿Advt. gift articles, tour negotiations at Zonal Level.

¿Ensure correct amount is released as per the company¿s defined incentive/discount scheme.

¿Proper physical verification of company¿s assets.

¿Issuance of Credit/Debit Note.

¿Review of day to day commercial related operations.

Kra2 Zonal Commercial /Sales Accounting

Ensure, review and Control Commercial/Sales accounting, fund flow at zonal level for smooth operation of business. ¿To coordinate with various depots and help the local accountant at depot in various activities such as raising invoices, making collection advices, debit/credit notes etc and make proper accounting.

¿Proper and accurate execution of all type of Sales & Marketing Accounting, reporting at Zonal Level as per account standard.

¿To forecast funds flow & Review the funds flow regularly

¿Monitor and co-ordinate for speedy collections.

¿Co-ordinate with Central Office for funds deployment/requirement.

¿Timely Bank reconciliation, balance confirmation from stockists, parties.

¿Accounting of TA Bills, Godown Rental etc.

¿Check and Account for all the expenses vouchers on routine basis.

¿Taking care of Zonal P&B Exercise to assist Zonal Head & Birla White CMO ¿ Mumbai.

¿Review Actual vs Budget regularly and take corrective actions.

¿Proper accounting of company¿s assets.

¿Development and periodic review of Sales and Marketing Performance indicators of the Zone like credit limit review, cheque bouncing, no. of days outstanding etc.

¿Ensure payment of correct amount as per the company¿s defined incentive/discount scheme etc.

¿Various payments to parties.

¿To assist to DH ¿ Commercial and depot operation in preparation of balance sheet.

Kra3 Depot Operations

Ensure smooth depot operations & maintenance, and proper accounting in all depots. ¿Ensure proper physical stock taking of finished goods.

¿Finalization of loading/unloading rates, location transport rates along with regular monitoring.

¿Proper analysis of realizations at different depots.

¿Finalization of Interdepot transportation rates at Zonal Level.

¿Finalization & Negotiation of Godown Rent.

¿Accounting of depot expenses, loading/unloading bills.

¿Supervision of depot accountants of the zone.

¿Timely disposal of damaged stocks as per laid down procedures.

¿Carry out routine Depot Audits.

¿Monitor and control C&F agent¿s expenses (Depot expenses) and ensure smooth running of depot operations as per the company¿s laid down procedure.

Kra4 Legal & Statutory Compliance, Audit

• Ensure compliance of statutory provisions and audit in entire zone.
• To ensure legal action in matters related to defaulters. ¿Checking the correctness of c- forms and compliance of other legal requirements like shop and establishment act, weight & measures act, professional tax, company law requirement etc.
  
  

¿Attending the legal cases and ensure speedy conclusions.

¿Ensure compliance of various laws applicable in the zones.

¿Compliance of Audit points, preparation & implementations of Action plan.

¿To ensure legal action in matters related to defaulters, demands, penalties against the company as per co.¿s policies and guidelines.

Kra5 Mis & Analysis

Ensure preparation and timely updation of Commercial MIS at zonal level with action points. ¿Timely Preparation of accurate Zonal Commercial MIS.

¿Proper analysis of data and implementation of corrective actions.

¿Advice concerned zonal head based on MIS on commercial matters.

KRA6 COST OPTIMIZATION AND SYSTEMS IMPROVEMENT

To ensure optimize cost in all major areas and effective implementation of internal control systems. ¿Striving for containment of cost in all major areas and to strengthen internal control systems.

¿Ensuring timely Insurance claims, C-forms, Collections etc.

¿Improving speed & responsiveness.

¿Strengthen internal control systems.

¿Regular review and compliance of all SOPs, procedures & marketing policies and reporting of deviations.