Accounting Administrative Coordinator

Description

Job Overview:

The Accounting Administrative Assistant provides essential financial and administrative support to the Community through accurate, timely execution of Accounts Payable (AP), Accounts Receivable (AR) – (When applicable), and other critical business functions. This role ensures operational efficiency, supports homeowners and vendors, and helps maintain consistency with financial policies and internal controls.

This position reports directly to the Executive Director and has no direct reports.

Your Responsibilities:

Accounts Payable

• Invoice Management
• Perform daily review of incoming invoices in Avid.
• Assign invoices to the appropriate department manager for coding and approval.
• Approve invoices based on established workflow

Vendor Coordination

• Identify vendor invoices with incorrect billing or mailing addresses.
• Ensure all invoices are billed to the correct entity.
• Ensure invoices are sent directly to the Avid lockbox or emailed to Avid.
• Notify vendors promptly when address or “Bill To” changes are required.
• Coordinate vendor payments outside of Avid when required and appropriate, Auto-debit or ACH transactions.
• Invoice selection if the appropriate cash flow is not available to pay all invoices

Cash Coding & Credit Forms (If Applicable):

• Write account numbers on all checks before processing.
• Compile daily transaction summaries and any required account corrections.
• Make revisions as directed and forward finalized work to AR after approval.
• Save all documentation to folder
• Review transactions after AR confirms processing.

Miscellaneous Requests

• Running reports as needed from Jenark
• Transfers to PHLOA for RAF – J/E to Emily

Skills & Qualifications:

• Minimum of 3 years business experience or related experience
• Critical thinking, problem solving, judgement and decision-making abilities are necessary.
• Proficiency in computer programs like Microsoft Office, Outlook and Windows required.
• Ability to work with sensitive and/or confidential information.

Compensation:

$34.59/ hourly

Disclaimer Statement:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.