Accounting Assistant

Accounting Assistant

Full-Time | On-Site | Rockford, IL

The Barbara Olson Center of Hope is seeking a motivated, detail-oriented Accounting Assistant to join our team within our CDS (Community Day Services) program. This role is ideal for someone who brings knowledge of accounting skills, a positive attitude, and a willingness to grow within a mission-driven non-profit organization.

About the Role

This position combines front-desk responsibilities with accounting support. You will be the first point of contact for visitors and staff while also assisting with daily financial operations such as accounts payable, accounts receivable, and basic payroll tasks.

This is an entry-level position, great for someone who wants to learn, develop professionally, and contribute to meaningful work supporting individuals with developmental disabilities.

Key Responsibilities

Accounting Support

• Processing accounts payable and accounts receivable
• Assist with payroll processing (experience helpful but not required- will train the right person)
• Organize financial records and support monthly reporting
• Maintaining precise and up-to-date accounting records

Front Desk & Administrative

• Greet visitors, answer phones, and direct inquiries
• Manage incoming/outgoing mail and deliveries
• Provide general administrative support to leadership and program staff
• Maintain a professional and welcoming reception area

Team & Organizational Support

• Pitch in with tasks outside the job description when needed
• Collaborate with coworkers to support the CDS program’s daily operations
• Understand and embrace the collaborative, mission-centered environment of a non-profit organization

Qualifications

• Experience using an accounting system (any software considered)
• Previous experience in accounts payable, accounts receivable, Excel, and basic financial processes
• Payroll experience is a plus
• Strong attention to detail and organizational skills
• Excellent communication and customer service skills
• Ability to think independently, problem-solve, and take initiative
• Motivated, dependable, and eager to learn new skills
• Ability to work well in a team environment
• Comfort working in a non-profit setting, where flexibility and collaboration are essential

Who We’re Looking For

We are looking for someone who is:

• A self-starter and self-thinker
• Curious, coachable, and eager to expand their knowledge
• Comfortable stepping outside rigid job titles to support the mission
• Positive, helpful, and able to juggle multiple tasks in a busy environment

If you thrive in a supportive workplace where your contributions matter and you enjoy learning new things, we’d love to meet you.

How to Apply

Please submit an application in person at 3206 N. Central Avenue Rockford, IL 61101. Applications that are only completed on Indeed will not be reviewed. If you are unable to make it in person, please grab an application on our website at b-olsoncenterofhope.org and send it via fax to (815)964-9607.

Pay: $21.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Do you have a high school diploma or equivalent?
• Do you have experience using any accounting or bookkeeping software?
• Do you have at least two years of experience with Accounts Payable and Accounts Receivable?
• What is your Excel skill level?
• Are you willing to assist with tasks that may fall outside of our formal job description?
• Are you comfortable serving as a receptionist?
• Are you comfortable working in a non-profit setting where teamwork, flexibility, and adaptability are essential?

Work Location: In person