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Accounting Assistant II

Columbia, United States

The purpose of this job is to perform advanced accounts receivable functions, including home energy loans and special assessments. The position also serves as a lead worker, providing guidance and training to less experienced staff.

Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

Collects, reviews, and processes home energy loans, special assessment billings, and other complex billing transactions.

Develops and delivers training on relevant policies, systems, and procedures.

Monitors the work of entry-level accounting assistants; troubleshoots issues and provides guidance to resolve questions or concerns.

Investigate misapplied payments, payment amount discrepancies, and other issues related to accounts receivable.

Provides daily oversight of account reconciliation and ensures accounts receivable balances are accurate and up to date.

Responds to questions and requests from customers, vendors, and other departments.

Maintains financial records and prepares reports with accounting information.

Regular attendance is a necessary and essential function.

Performs other related duties as assigned.

Supervisory Responsibilities

No supervisory authority. Work requires providing guidance and training to others. This position may oversee work quality, training, instruction, and work assignments.

Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contact may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.

Interactions have significant impact on the organization in terms of time, money, or public/employee relations.

Fiscal Responsibility

Position has moderate fiscal responsibility.

May be responsible for managing division budget, billing, accounting of funds, and/or handling and balancing of cash.

Education and Experience - An equivalent combination of education, training and experience will be considered

Education and Experience

High School diploma or equivalent.

3 to 5 years’ experience in finance, accounting, business, or a related field.

Licenses or Certifications

None

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position

Knowledge of:

Generally accepted accounting procedures and principles.

General office practices and administrative procedures, records management, and administration techniques and procedures.

Financial record-keeping practices and/or inventory control methods.

Common business software applications such as Microsoft Office and Adobe Acrobat.

Skill in:

Communicating effectively, both verbally and in writing, to meet the needs of the audience.

Typing and/or data entry with minimal errors.

Developing and delivering training.

Collecting, organizing, and analyzing complex and/or technical data.

Organizing and managing time effectively.

Prioritizing and managing multiple interruptions effectively.

Maintaining detailed and accurate records.

Navigating multiple software platforms and troubleshooting system-related issues.

Ability to:

Learn and apply city policies, rules, and ordinances related to accounts receivable.

Learn and implement new policies, software, and procedures.

Develop standard operating procedures and recommend improvements to policies and processes.

Recognize, analyze, and solve a variety of problems.

Compile, organize, interpret, and communicate data and results concisely.

Provide effective customer service.

Regularly use a computer, software, phone, and related office equipment.

Focus on tasks.

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job

Work Environment

Office or similar indoor environment – Frequently/often

Exposures

Individuals who are hostile or irate – Sometimes

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.

Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly have to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Hours/Days

Monday – Friday 8:00am – 5:00pm

Starting Salary

$18.59-$22.88per hour Minimum-Midpoint; Commensurate with training and experience

Pay Grade

105

Number of Positions Available

Deadline to Apply

10/27/2025

Open Until Filled

Special Instructions to Applicants

Notice to Applicants

Individuals needing accommodation to apply may call 573.874.CITY (2489)

TTY: 711 (MO RELAY)

THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING

The City of Columbia participates in the federal E-Verify work authorization program

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