Accounting Clerk

Insurance Defense law firm is seeking an Accounting Clerk in their Irvine off. The ideal candidate will be responsible for performing a variety of accounting support and other administrative duties according to established policies and procedures. Maintains contact with attorneys, staff, and clients and observes confidentiality of client and firm matters, which may involve answering questions and requests, providing necessary follow-up, and resolving client billing disputes. Some experience with Coyote billing software and use of an electronic billing system (such as TyMetrix 360 and Legal Tracker) is an added plus.

Work Experience Requirements:

· Performs a variety of general accounting support tasks, including supporting the firm’s Accounts Receivable and Accounts Payable functions

· Assist in preparing, distributing and editing pre-bills following Firm policy

· Apply retainer and prepaid funds as directed by attorneys

· Assist with complex and voluminous bills in a timely manner (i.e., manual rate and/or hour adjustments by matter, split-party billing, preparation of electronic bills)

· Research and respond to inquiries regarding billing history requests, payment receipts, and vendor payments

· Investigate issues with client costs and recommend actions to resolve discrepancies

· Interact and communicate effectively with attorneys, staff, and clients

· Utilize billing and other software programs (Coyote, Excel, Word) to perform duties and responsibilities

· Maintain deadline report for Timekeepers and monitoring timeliness of time entries by Timekeepers

· Contact clients to notify them of delinquent accounts and accept any payments made at the time of contact

· Accurately enter checks into Firm’s billing software program.

· Assist with issues that require a client refund and make sure that the client refunds are issued in a timely manner

· Assist with managing scheduled rate changes, including calendaring and communicating changes to clients/attorneys

· Maintain up-to-date records of client payments and follow up on outstanding accounts using a soft collections approach

· Provide exceptional customer service to internal and external customers

· Assist in preparing year end vendor 1099’s and resolves discrepancies

· Maintain compliance with all company policies and procedures

· Support supervisory and executive staff by performing any assigned accounting and clerical tasks with confidentiality

· Various other duties as assigned by manager.

Education and/or Work Experience Requirements:

· High School Diploma or GED; Bachelor’s Degree strongly preferred

· Ability to effectively set priorities, meet deadlines, and manage multiple projects

· Strong verbal, written communication and technical skills needed

· Exceptionally well organized and detail oriented

· Ability to interact with all levels of firm personnel, clients, other counsel and vendors

· Ability to troubleshoot issues and create solutions

· Proficient in Microsoft Office programs (particularly Excel)

· Strong attention to detail and data entry skills

· Must be able to work under pressure and meet deadlines and adapt to changing priorities, while maintaining a positive attitude

· Ability to work independently and to carry out assignments to completion within parameters of instructions given

Physical Requirements:

· There may be stressful conditions such as workloads and/or deadlines inherent in this position

· Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.

· Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

· Must be able to lift and carry up to 20 lbs.

· Must be able to talk, listen and speak clearly

Pay: $28.00 - $35.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person