Accounting Manager

Company Overview

Karen Pearse Stone & Architectural Surfaces is dedicated to providing beautiful materials for our clients with a commitment to service, exceptional depth of knowledge, personal attention, and dedication to each project. We have worked with some of the world’s most prominent retailers, architects, and developers in over forty countries and have successfully provided more than 150 million square feet of material, project management, and purchasing services.

What makes us unique is our long-term global supplier and manufacturing relationships combined with our experienced teams across New York, Europe, and Asia specializing in sourcing, logistics, project management, and operational execution. By partnering closely with our clients, we deliver customer-centric turnkey solutions tailored to each project.

We are headquartered in Manhattan with a Finance office located in Huntington, NY.

Position Overview

Karen Pearse Stone & Architectural Surfaces seeks a highly organized, detail-oriented, and proactive Accounting Manager to execute day-to-day accounting activities within our Huntington office.

This role is responsible for supporting accurate financial records through management of Accounts Payable, Accounts Receivable, and daily accounting transactions. The ideal candidate takes ownership of responsibilities with a high level of integrity, follows through consistently, and communicates effectively across internal departments, vendors, and clients.

Key Responsibilities

Daily Accounting Activities

• Match and/or post daily bank transactions

• Post and reconcile credit card activity across multiple company credit cards

• Perform monthly bank and credit card reconciliations

• Reconcile vendor statements

• Process and record customer payments including checks, ACH, and wire transfers

• Prepare and record bank deposits

• Maintain accurate financial records and supporting documentation

Accounts Receivable

• Monitor Accounts Receivable aging reports

• Proactively follow up with clients regarding past-due and upcoming invoices

• Provide credit card payment links to clients for payment upon request

• Coordinate FedEx labels for receipt of client check payments

• Ensure timely and accurate application of customer payments

Accounts Payable

• Enter vendor invoices and match to purchase orders through backend system

• Follow up with Project Managers when invoices lack associated purchase orders

• Create purchase orders when required

• Process service provider invoices including temporary staffing, utilities, benefits, rent, IT services, office expenses, etc.

• Schedule and execute vendor payments in accordance with payment terms via Check, ACH, Wire, and Bill.com

• Process credit card payments to vendors as needed

• Prepare quarterly tax payments

• Enter all issued checks into bank positive pay fraud protection systems

• Provide weekly visibility into upcoming vendor payments

Operational Support

• Maintain organized accounting records and documentation

• Coordinate with internal departments to ensure invoice and payment accuracy

• Support efficient accounting workflows and internal controls

• Assist leadership with reporting accuracy and payment coordination

• Create and distribute various management reporting

• Follow up with Project Managers to ensure timely invoicing to clients

• Assist with the processing of credit applications

• Assist with enrollment in new vendor/new client systems, completing forms and providing requested information

Qualifications

• 5+ years accounting or senior bookkeeping experience

• Strong QuickBooks Online experience required

• Experience managing Accounts Payable and Accounts Receivable functions

• Experience in operational or project-based business environments preferred

• Strong organizational and follow-through skills

• Ability to manage multiple priorities in a fast-paced environment

• High level of professionalism and confidentiality

• Strong communication and collaboration skills

• Detail-oriented and proactive mindset

• Punctual, committed, reliable

• Creative thinker focused on continuous improvement to processes

Work Location

• Huntington, New York, NYC office occasionally, as needed

Hybrid/Remote flexibility may be available

Compensation & Benefits

• Competitive base salary

• Annual performance bonus

• Comprehensive benefits, including Dental and Vision

• 401K Plan with Company Match

• Paid Vacation

Job Type: Full-time

Pay: $75,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) 2% match
• Commuter assistance
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person