Accounting Specialist

Position Summary

We are seeking an Accounting Assistant to support full-cycle Accounts Payable and assist with month-end and general accounting processes. This role is ideal for an organized, detail-oriented professional who enjoys working with financial systems and is interested in developing into broader management accounting responsibilities within a mid-sized, well‑established law firm.

Primary Responsibilities — Accounts Payable

• Review, code, and enter vendor invoices and payment requests in accordance with firm and client guidelines to ensure accurate posting and effective rebilling.
• Prepare and process payments (check, credit card, ACH, and other methods) in a timely and accurate manner.
• Research and resolve invoice discrepancies; follow up on outstanding issues and communicate recurring process concerns to the CFO.
• Set up and maintain vendor records, including required documentation (e.g., W‑9s) for 1099 reporting.
• Reconcile vendor statements monthly and resolve any variances.
• Serve as the Concur expense administrator, including user support and training, and process employee reimbursements in compliance with firm policies.
• Prepare periodic reports used by the CFO for cash forecasting.

Month-End Close & Financial Support

• Prepare journal entries to record monthly transactions.
• Upload data from third-party systems into the firm’s general ledger/billing system.
• Reconcile general ledger accounts as part of the month-end close process.
• Assist with bank reconciliations by providing supporting information and addressing inquiries.
• Analyze expense variances against budget and respond to inquiries related to specific accounts or cost centers.

Technology & Process Improvement

• Learn and apply new financial technologies and systems to improve workflow efficiency.
• Collaborate with the CFO on process enhancements to increase accuracy and reduce manual steps.
• Participate in system upgrades, testing, or data migrations as required.

Qualifications

• Associate degree in business or accounting preferred; bachelor’s degree in business is a plus.
• Minimum two years of accounts payable experience, ideally in a professional services environment.
• Proficiency in Excel, Outlook, and web-based financial applications.
• High attention to detail, accuracy, and organization.
• Ability to manage multiple tasks and meet deadlines.
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.

Schedule & Work Environment

This role is based in the firm’s Birmingham office, Monday–Friday, during normal business hours. The position includes one remote day per week.

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Dependent care reimbursement
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Education:

• Associate (Preferred)

Experience:

• Accounts Payable: 2 years (Required)
• Accounting in a Professional Services Firm: 2 years (Preferred)
• Concur: 1 year (Preferred)

Ability to Commute:

• Birmingham, AL 35209 (Required)

Work Location: In person