Accounting Specialist

Build your career with Pioneer!

We are Pioneer Connect, a local broadband provider committed to providing phone and internet, that keep our customers connected from the Central Oregon Coast to the Willamette Valley.

Pioneer is recruiting for a Accounting Specialist in our Philomath, Oregon location.

Position Overview

The Accounting Specialist is responsible for managing a wide range of accounting, reporting, administrative, and operational support functions. This position manages accounts payable, accounts receivable, capital credits, regulatory reporting, and various tax filings. The role also provides administrative and board support, maintains internal records and documentation, and ensures compliance with federal, state, and industry requirements. The position requires strong organizational skills, attention to detail, independent judgment, and the ability to manage multiple ongoing responsibilities with minimal supervision.

Essential Duties and Responsibilities

Section 1 – Accounting & Financial Responsibilities (90%):

Accounts Payable and Receivable – 35%

· Manages the full accounts payable cycle, including invoice intake, executing weekly payment runs with proper approvals, and timely distribution.

· Reconciles vendor accounts and resolves discrepancies.

· Coordinates with internal departments to ensure accurate and efficient processing.

· Maintains AP files and documentation in accordance with audit and regulatory requirements.

· Maintains complete confidentiality of system financial data.

· Prepares and posts miscellaneous receivables and monitors outstanding balances.

· Maintains accurate AR records and supporting documentation.

Capital Credits & Estate Retirements – 15%

· Manages the capital credits process, including maintaining member records, processing retirements, and preparing estate payouts.

· Serves as the primary point of contact for member inquiries related to capital credits.

· Ensures accuracy, confidentiality, and compliance with cooperative policies.

Regulatory & Program Reporting – 10%

· Prepares and submits required monthly, quarterly, and annual filings (e.g., Lifeline, OTAP, OSAP, OUS 3, NECA Pooling, and other agency reports).

· Ensures submissions are accurate, timely, and compliant with federal and state reporting requirements.

CABS – 5%

· Records and reconciles incoming CABS payments and prepares deposits.

· Maintains internal tracking of CABS activity and coordinates with NISC regarding payment activity, disconnects, and connects.

Tax Filings – 10%

· Prepares and submits fuel/mileage tax reports, excise tax filings, franchise tax payments, and other required tax documentation.

· Ensures compliance with applicable IRS, state, and local regulations and deadlines.

General Accounting and Bookkeeping – 15%

· Maintains accurate general ledger records, prepares journal entries, and reconciles assigned accounts.

· Supports and contributes to month-end and year-end closing processes.

· Supports external auditors by preparing schedules, documentation, and supporting materials.

· Supports inventory counts and related audit procedures.

Section 2 – Administrative & Operational Support (10%):

· Updates and maintains internal documents including calendars, directories, and operational records.

· Supports the late‑notice process and general office operations.

· Coordinates materials and meeting setup for monthly board meetings.

· Provides cross‑departmental support as needed.

· Monitors administrative and accounting email inboxes to resolve vendor issues, communicate with other departments, and support community outreach efforts.

· Retrieves, sorts, and delivers mail to appropriate persons and departments. Regularly checks company PO boxes and brings outgoing mail to post office.

· Renews company licenses and certifications as needed.

· Maintains and updates procedure and instruction documents.

· Provides backup support for payroll processing, including time review, data entry, and report preparation.

· Assists with bank account monitoring, transfers, and daily cash activity tracking as needed.

· Supports administrative inbox monitoring, mail distribution, and vendor communication.

· Assists HR with onboarding/offboarding administrative processes during absences or peak periods.

· Coordinates with accounting staff to ensure continuity of critical deadlines, reporting, and financial operations.

Other Duties and Responsibilities

• Maintains a basic level understanding of the Company’s products and services to potentially assist customers with basic questions regarding products and services.
• Actively participates in the performance management process which includes goal setting and identifying opportunities to learn, develop and/or improve skills. Proactively follows through on meeting performance objectives and expectations. Cooperates with others to achieve shared objectives.
• Demonstrates a positive attitude in daily interactions. Encourages positive relationships among the staff and promotes good morale in the workplace.
• Provides backup support to payroll as needed.
• Attend meetings, training and other events as requested.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

· Requires computer skills using MS Office 365.

· Must have the ability to maintain good working relationships with other employees, outside agencies and vendors.

· Time management and organizational skills and the ability to multi-task.

· Possess strong communication, teamwork, problem-solving, and interpersonal skills.

· Demonstrate initiative and attention to detail and possess the ability to maintain a high level of confidentiality and discretion.

· Must be able to work with frequent interruptions.

Minimum Qualifications

· Associate’s degree in accounting or business and two years of accounting training or equivalent combination of education and experience.

Helpful Qualifications

· Prior Accounts Payable or Payroll processing experience.

· College-level coursework in accounting.

· Experience with specialized accounting or payroll software packages.

Background

Must be able to pass criminal background check and drug testing.

Job Type: Full-time

Pay: $27.00 - $33.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Physical Setting:

• Office

Experience:

• Bookkeeping: 4 years (Required)

Ability to Commute:

• Philomath, OR 97370 (Required)

Ability to Relocate:

• Philomath, OR 97370: Relocate before starting work (Required)

Work Location: In person