Accounts Assistant

JOB PURPOSE

The Accounts Assistant supports the Finance & Accounts Department in the day-to-day financial operations of Kifayat Publishers. The role involves maintaining accurate accounting records, processing transactions, assisting in reconciliations, and contributing to the smooth financial functioning of the organization under the supervision of the HOD Accounts or Accounts Officer.

KEY RESPONSIBILITIES

A. Daily Accounting Operations

• Record and post daily financial transactions including sales, purchases, receipts, and payments in the accounting software.

• Process accounts payable invoices and ensure proper coding, authorisation, and timely payment.

• Assist in accounts receivable management including invoice generation, follow-up on outstanding payments, and collections.

• Maintain petty cash records, reconcile daily expenditure, and prepare petty cash vouchers.

B. Ledger & Reconciliation Support

• Assist in maintaining general ledger accuracy by posting journal entries under supervision.

• Perform bank reconciliations on a weekly/monthly basis and report discrepancies.

• Reconcile vendor and customer ledger accounts on a monthly basis.

• Support preparation of trial balance and financial schedules as directed by the HOD Accounts.

C. Payroll & Compliance Support

• Assist in monthly payroll processing including calculation of basic pay, allowances, deductions. Maintain payroll records and assist in preparing salary slips and bank transfer letters.

D. Taxation Support

• Assist in withholding tax deductions and maintenance of withholding tax registers.

• Support monthly sales tax record-keeping and preparation of input/output summaries.

• Maintain organized records for FBR compliance and audit readiness.

E. Documentation & Filing

• Ensure all financial documents (invoices, vouchers, receipts, and statements) are properly filed and archived.

• Maintain organized records both physically and digitally for audit and retrieval purposes.

• Prepare payment vouchers, receipt vouchers, and journal vouchers accurately.

F. Reporting & Administrative Support

• Assist in preparing routine financial reports, summaries, and data for the HOD Accounts.

• Coordinate with Sales, Production, and Procurement teams for invoice verification and payment processing.

• Support month-end closing activities as directed.

• Perform other accounts-related tasks as assigned by the HOD Accounts.

KEY PERFORMANCE INDICATORS (KPIS)

• Accuracy rate in transaction posting (target: 99%+ with no repeat errors).

• Timely completion of daily, weekly, and monthly assigned tasks.

• Zero missing or misfiled documents.

• Bank reconciliation completion within 2 working days of month-end.

• Cooperative attitude and responsiveness to team and supervisor instructions.

REQUIRED QUALIFICATIONS & EXPERIENCE

• B.Com, BBA Finance, or Intermediate (Commerce) from a recognized institution.

• 1–3 years of relevant accounting experience; fresh graduates with strong academics will be considered.

• Proficiency in Busy Software / ERP & Advanced MS Excel.

• Basic understanding of Pakistani tax laws, EOBI, and SESSI regulations.

• Proficiency in MS Excel (VLOOKUP, pivot tables) and MS Word

• Strong attention to detail, numerical accuracy, and organizational skills.

CORE COMPETENCIES

• Accuracy & Attention to Detail

• Organizational & Time Management Skills

• Team Collaboration & Adaptability

• Integrity and Professional Conduct

• Basic Analytical and Numerical Skills

• Communication Skills (written and verbal in Urdu and English)

Work Location: In person