Accounts Executive

JOB DESCRIPTION – ACCOUNTS COORDINATOR

Location: Dubai, UAE
Industry: Family Entertainment Centre (FEC)
Reporting To: Head of Accounts / Finance Manager

Position Overview

We are seeking a detail-oriented, process-driven, and reliable Accounts Coordinator to support our finance and operations team at a leading Family Entertainment Centre in Dubai. This role involves handling day-to-day financial coordination, including reconciliation of party bookings and POS sales, petty cash, vendor management, documentation, and assisting with compliance and reporting. The ideal candidate should be proactive, well-organized, and capable of maintaining high levels of accuracy in a fast-paced environment.

Key Responsibilities

1. Party Booking & POS Reconciliation

• Reconcile party advance collections with actual services rendered.
• Maintaining detailed Party Revenue Vs Collection Records
• Match POS entries against booking confirmations to ensure billing accuracy.
• Coordinate with the front desk and operations team to identify and resolve discrepancies.
• Monitor Semnox system sales and reconcile daily with all booking platforms.

2. Petty Cash & Gamecol Reconciliation

• Perform daily petty cash reconciliations; report discrepancies promptly.
• Ensure proper documentation and approvals are in place for all petty cash expenses.
• Verify Gamecol collections using Semnox data and align with party/event bookings.

3. Vendor Coordination & Payment Processing

• Collect and verify Proforma and Tax Invoices from vendors; forward to HO Accounts.
• Liaise with vendors and assist the HO Purchase Manager in coordination and documentation.
• Match invoices against POs and quotations; escalate discrepancies for correction.
• Initiate payment requests for Center Head’s approval and maintain a real-time payment tracker.
• Periodically collect vendor account confirmations and share ledgers as required via Zoho Books.

4. Purchase Management & Documentation

• Review all purchase bills for accuracy (TRN, invoice type, vendor details).
• Maintain and update the Amazon purchase tracker and associated documentation.
• Download bills from designated portals and share with HO Accounts and Center Head on time.
• Cross-check purchases (e.g., party decorations, cakes, reimbursements, vendor commissions) with relevant data for verification.
• Upload validated purchase invoices to the shared drive and maintain well-organized digital records.

5. Financial Coordination & Compliance

• Act as a liaison between center operations, vendors, and the HO finance team.
• Ensure timely submission of reconciliations and reports to support day-end & month-end closures.
• Uphold internal controls and compliance with company financial policies.
• Perform reconciliations for:
• Salary Sheets vs Payments
• Sales vs Payments Received
• Vendor Balances vs Confirmations
• Assist with ad hoc financial analysis and MIS reports as requested by HO Accounts.

6. Receivables & Communication Management

• Track and respond to customer communications after internal confirmations.
• Maintain a log of sales invoices issued to outlet partners/franchisees.
• Monitor receivables from partners and follow up to ensure timely collections.
• Provide account confirmations to customers or partners when requested.

7. HO Support & Zoho Entries

• Assist the HO Accounts Team with:
• Data entry and documentation in Zoho Books
• Reconciliation and verification of ledgers
• Coordination for banking tasks and document attestations
• General accounts-related administrative tasks as required

Key Skills & Competencies

• Strong attention to detail and high accuracy in financial reconciliation and reporting
• Proficiency in Microsoft Excel, Google Workspace, and accounting platforms (Zoho preferred)
• Excellent interpersonal and vendor coordination skills
• Ability to prioritize, multitask, and meet tight deadlines
• Integrity and discretion in handling confidential information
• Familiarity with POS systems and ERP software (e.g., Semnox, Zoho)

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related field
• 2–4 years of experience in an accounting or finance role, preferably in retail, FEC, or hospitality sectors
• Strong understanding of vendor management, payment processes, and reconciliation
• Hands-on experience with accounting tools like Zoho Books and POS systems

Job Type: Full-time

Pay: AED3,500.00 - AED4,500.00 per month