Accounts Manager - Property Management

Job Summary

We are seeking an experienced Accounts Manager – Property Management to oversee the full- cycle accounting and financial operations of a real estate property portfolio. The ideal candidate will have strong expertise in property-level accounting, tenant billing, service charge reconciliation, and financial reporting within residential, commercial, or mixed-use portfolios.

Key Responsibilities

1. Property-Level Accounting

• Manage full accounting cycle for assigned properties
• Prepare monthly property financial statements (P&L, Balance Sheet, Cash Flow)
• Maintain general ledger and ensure accurate property-level reporting
• Conduct bank and account reconciliations
• Monitor property income and expense allocations

2. Rent & Tenant Accounting

• Oversee rent roll management and tenant billing
• Monitor accounts receivable and ensure timely rent collection
• Handle security deposits, lease charges, escalations, and adjustments
• Review lease agreements for accurate financial implementation
• Manage service charge / CAM reconciliation processes

3. Accounts Payable

• Supervise vendor payments and contractor invoices
• Ensure proper coding of expenses to correct properties and cost centers
• Monitor recurring expenses and operating costs
• Maintain strong internal approval and payment controls

4. Budgeting & Financial Planning

• Assist in preparation of annual property operating budgets
• Track actual vs. budget performance and provide variance analysis
• Prepare cash flow projections for property operations
• Support asset management team with financial insights

5. Compliance & Controls

• Ensure compliance with accounting standards (GAAP / IFRS as applicable)
• Manage property tax payments and statutory requirements
• Support internal and external audits
• Maintain accurate financial documentation and records

6. Reporting & Stakeholder Coordination

• Prepare financial reports for property owners/investors
• Coordinate with property managers regarding operational expenses
• Provide management with occupancy, revenue, and cost analysis
• Liaise with auditors, banks, and tax consultants as needed

7. Team Supervision

• Supervise property accountants and accounting assistants
• Review work for accuracy and compliance
• Improve accounting processes and system efficiency

Requirements

• Bachelor’s degree in Accounting, Finance, or related field
• CPA / ACCA / CMA (preferred but not mandatory)
• 5–8+ years of accounting experience, with minimum 3+ years in property management accounting
• Strong understanding of lease structures and property financial models