Accounts Payable Accountant- Own Visa/Spouse Visa Only

Job Summary

The Accounts Payable (AP) Specialist is responsible for managing the company’s outgoing financial obligations. This role ensures timely and accurate processing of vendor invoices, employee reimbursements, and expense reports while maintaining compliance with company policies and accounting standards.

Key Responsibilities

• Process high-volume vendor invoices and employee expense reports accurately and in a timely manner.
• Match purchase orders, delivery receipts, and invoices to verify the accuracy of transactions.
• Prepare and execute weekly/monthly payment runs (ACH, wire transfers, checks).
• Maintain vendor records, including W-9s and payment terms.
• Reconcile accounts payable transactions and resolve any discrepancies with vendors or internal departments.
• Communicate with vendors regarding invoice issues, payment status, and inquiries.
• Assist in month-end and year-end closing activities related to AP.
• Support audits by providing documentation and responding to inquiries.
• Monitor accounts to ensure payments are up to date and flag overdue invoices.
• Ensure compliance with internal controls and company policies.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 2+ years of experience in an Accounts Payable or similar finance role.
• Strong understanding of accounting principles and AP best practices.
• Proficiency in Microsoft Excel and accounting software (e.g., SAP, Oracle, QuickBooks, NetSuite).
• High level of accuracy, attention to detail, and organizational skills.
• Ability to work independently and as part of a team in a fast-paced environment.

Preferred Skills

• Experience with automated AP systems or ERP platforms.
• Knowledge of 1099 reporting and sales/use tax regulations.
• Strong communication skills (verbal and written).
• Problem-solving skills and a proactive attitude.

Job Types: Full-time, Contract