Accounts Payable Clerk

The Institute for Justice, the national law firm for liberty, is seeking an Accounts Payable Clerk (A/P Clerk) at its headquarters in Arlington, Virginia, to support its Finance team.

The A/P Clerk reports directly to the Assistant Director of Accounting and is responsible for the overall payables process to ensure that company expenditures & payments are maintained in an effective, up to date and accurate manner.

Characteristics:

• Excellent attention to detail and commitment to ensure accurate work
• Strong ability to establish priorities and meet deadlines
• Excellent organizational skills
• Ability to communicate verbally and in writing with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Responsibilities:

• Process accounts payable accurately and timely using proper accounting principles and in compliance with IJ financial policies and tax regulations
• Review invoices and supporting documentation for completeness, approval, coding, and accuracy before payment
• Process staff expense reports for reimbursement timely and review compliance with travel and reimbursement policies
• Process staff corporate credit card reports timely and review compliance with travel and credit card policies
• Research and resolve invoice, reimbursement, payment, and credit card discrepancies
• Communicate professionally with vendors and staff regarding payment status, discrepancies, and inquiries
• Maintain updated vendor records, including contracts, tax forms, payment information, and related documentation
• Prepare and process weekly check payment activities and other approved payment methods
• Process 1099 forms and maintain supporting documentation for compliance and audit needs
• Perform additional tasks as assigned
  

Qualifications:

• Associate or bachelor’s degree in accounting, finance, business administration, or a related field preferred
• One to two years of accounts payable experience preferred
• Understanding of basic accounting principles, accounts payable procedures, documentation, and internal controls
• Experience with accounting software and proficiency with Microsoft Office applications, particularly Excel
• Experience with Sage Intacct and Concur preferred
• Excellent attention to detail, organization, accuracy, and ability to meet deadlines in a fast-paced, high-volume environment
• Ability to work independently and as part of a team and communicate professionally with employees and vendors

Benefits:

• Hybrid work schedule
• Flexible work hours with our core business hours
• Smart casual dress code; casual Fridays
• Health, Dental, and Vision insurance (IJ covers 100% of individual premiums)
• Free Short-Term Disability, Long-Term Disability, and Life insurance plans
• HSA employer contributions
• 401(k) with employer matches
• Generous PTO including a paid personal day and 12 paid holidays

To Apply:
Please submit a resume and a cover letter on why you are interested in working at IJ and detailing how your experience will ensure success in this position.