Accounts Payable Coordinator

JOB SUMMARY

This position is responsible for performing and managing the organization’s accounts payable functions.

ESSENTIAL FUNCTIONS

· Receive & process vendor invoices and maintain invoice files.

· Process deposit refunds.

· Print checks and prepare ACH transfers.

· Prepare journal entries for fund transfers.

· Receive and review all monthly vendor statements. Investigate missing invoices/payments as necessary.

· Develop professional relationships with vendors and maintain vendor files.

· Monitor and resolve all accounts payable issues.

· Maintain all corporate credit cards, including tracking usage and reconciling receipts to monthly statements.

· Provide support to departments on purchasing process matters related to receiving and invoicing.

· Maintain company petty cash.

KNOWLEDGE & SKILLS REQUIRED BY THE POSITION

· Knowledge of accounts payable principles and practices.

· Knowledge of purchasing policies and procedures.

· Knowledge of computers and job-related software programs.

· Knowledge of purchasing card practices and policies.

· Knowledge of records retention principles and schedules.

· Skill in analyzing data, performing account reconciliations, and preparing related reports.

· Skill in effective oral and written communication.

· Skill in the provision of quality customer services.

SUPERVISORY CONTROLS

The Director of Finance assigns work in terms of general instructions. The Accounting Manager supervises this position and spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the results.

GUIDELINES

Guidelines include the employee handbook, the Rate Resolution, and department policies and procedures. These guidelines require judgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

· The work consists of highly technical duties and requires critical thinking. The need for accuracy and maintaining deadlines is vital for this position.

· A successful candidate for this position must be highly organized, exceptionally detail oriented, and be able to work with minimal supervision.

CONTACTS

· Contacts are typically with co-workers, internal & external customers, and members of the public.

· Contacts are typically to give or exchange information, to resolve problems, or to motivate or influence persons.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

· The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or stooping. The employee occasionally lifts light and heavy objects (file boxes).

· The work is performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position does not supervise other employees.

MINIMUM QUALIFICATIONS

· Associate's degree in Business with at least 12 semester hours in Accounting five (5) years of work experience in general accounting, preferably in an Accounts Payable role

· Knowledge and level of competency in the use of Enterprise Resource Planning software systems

· Intermediate knowledge and experience with Excel, Outlook, Teams, SharePoint, and other Microsoft products

· Knowledge of the Procurement Process from Requisition to Payment

· Typing speed of at least 35 words per minute and proficient in the use of 10-key or numeric keypad

· Ability to be bonded

Job Type: Full-time

Pay: $22.55 - $25.37 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Brunswick, GA 31520 (Required)

Ability to Relocate:

• Brunswick, GA 31520: Relocate before starting work (Required)

Work Location: In person