Accounts Payable Coordinator

Ourvita is the largest Europe-based CDMO for food supplements, with a strong global presence. Backed by over 3,000 dedicated professionals worldwide, we pride ourselves on a customer-centric approach and a culture built on expertise, resilience, service quality, and consumer insight—working together to create innovative and impactful solutions. Our vision is to make high-quality health and medical products accessible whenever and wherever they are needed, transforming lives and advancing healthcare globally. Through our commitment to development, distribution, and strategic partnerships, we strive to deliver excellence across the entire value chain. We are currently seeking a skilled and experienced Accounts Payable Coordinator to join our team and contribute to this mission.

The Accounts Payable Coordinator position will be responsible for timely processing of various types of invoices. This position will perform daily tasks that require strong problem-solving skills, excellent communications skills both written and verbal, while establishing and maintaining excellent vendor relations. The position will assist in providing data and analysis for various projects.

Your responsibilities will include:

• Administers accounts payable processes that ensure the accuracy of invoices through reconciliation, approval and following proper accounting procedures.
• Processes accounts payable (AP) invoices and payment disbursements.
• Perform 3-way matching of goods/services received, purchase orders and vendor invoices; resolve discrepancies in a timely manner.
• Maintain vendor files and 1099 reporting.
• Assist with implementation of AP automation initiatives.
• Field accounts payable inquiries, employee questions and researches any concerns for expedient answers and solutions and respond to vendors in a timely manner.
• Facilitates cash flow management by entering payables promptly and by proactive follow up of aging/open AP issues.
• Reconciles key vendor statements and follow up on discrepancies in a timely manner.
• Perform trend analysis over spend and provide recommendations for budgeting and cost control measures.
• Administers the credit card procurement program for the facility
• Act as a backup supporting customer sales invoicing and account receivable collections.

Other Duties and Responsibilities:
Understand and adhere to Good Manufacturing Practices.
Safety Protocol:

• Stop any observed unsafe acts and obey facility safety rules and procedures.
• Correct or report any observed safety hazards.
• Support safety policies and programs.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as deemed necessary from time to time.

Qualifications:
Education / Experience / Certifications:

• Associate degree or high school diploma and 1-2 plus years of progressive AP transactional processing experience preferred
• Demonstrate knowledge of technology with Sage or SAP preferred
• Experience in Microsoft Office
• Equivalent combination of education and/or experience may be considered.

Skills Required:

• Possesses strong interpersonal and communication skills
• Has exceptional organizational, and multi-tasking skills and shows a great attention to detail
• Uses technology with efficiency including MS Office applications and ability to learn entire process to provide on-going support to internal and external customers.
• Strong analytical and problem-solving skills with the ability to discern and make recommendations based on information readily available and/or arrive at proper conclusions.
• Excellent verbal and written communication skills.
• Possesses ability to work within a changing growing environment

At Ourvita, we are committed to providing our employees with a supportive and engaging work environment that fosters growth and development. We offer competitive market pay, annual bonus, and a benefits package including:

• Medical, Dental, and Vision coverage
• Basic Life, Accidental Death and Dismemberment (AD&D), Short Term Disability (STD) at no cost to employees
• Retirement Plan 401(k) match
• Holiday pay and Paid Time Off (PTO)
• Opportunities for advancement
• Fitness discounts
• Tuition Reimbursement

If you are a motivated and skilled Accounts Payable Coordinator with a passion for excellence, we encourage you to apply today and join our dynamic team at Ourvita.