Accounts Payable Coordinator

Trustpoint is proud to partner with a mid-sized law firm in their search for an Accounts Payable Coordinator on a direct hire basis in their Hartford, CT office. This hybrid role is responsible for managing the full accounts payable process from invoice receipt through payment, while ensuring accuracy, compliance, and timely communication with internal teams and vendors. The ideal candidate will be detail-oriented, organized, and comfortable working in a fast-paced professional services environment.

Responsibilities:

• Monitor the AP inbox for submitted invoices and payment requests and respond to vendor and internal inquiries
• Review invoices for proper coding and approvals prior to entry into Aderant
• Ensure accurate coding of client matter numbers, general ledger accounts, departments, and profit centers
• Enter invoices and payment requests into Aderant and prepare weekly batches for review
• Electronically file invoices and payment documentation in NetDocuments for recordkeeping
• Prepare weekly check selection schedules for payment processing
• Process electronic payments and void checks in both Aderant and banking systems as needed
• Maintain vendor records in Aderant, including updating addresses, payment terms, and coding information
• Request and track W-9s and updated vendor payment information as needed
• Communicate with vendors and internal teams to ensure timely invoice submission and payment processing
• Assist in the preparation of annual 1099s
• Support ongoing AP-related projects, including automation initiatives
• Perform additional duties as assigned

Qualifications:

• 3+ years of experience in accounts payable required; professional services or law firm experience (strongly preferred)
• Strong interpersonal and written communication skills
• Excellent time management skills with the ability to handle multiple priorities and deadlines
• Ability to build effective relationships with attorneys, staff, and vendors
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Word, Excel, PowerPoint, and document management systems
• Experience with Aderant Expert is a plus
• Self-motivated with the ability to work independently
• Strong critical thinking and problem-solving skills

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.