Accounts Payable Manager

Job Purpose:

The Manager, Accounts Payable is responsible for overseeing the end-to-end accounts payable function, ensuring timely and accurate processing of vendor invoices, payments, and reconciliations. The role ensures compliance with internal controls, accounting standards, and organizational policies, while driving process efficiencies, system improvements, and strong stakeholder relationships.

Roles & Responsibilities:

Accounts Payable Operations

• Oversee the full accounts payable cycle, including invoice processing, verification, approvals, payments, and reconciliations.
• Ensure timely and accurate processing of vendor invoices in line with contractual terms and internal policies.
• Monitor AP aging and resolve outstanding or disputed invoices in a timely manner.
• Ensure accurate maintenance of vendor master data and payment details.

Controls, Compliance & Reporting

• Ensure compliance with accounting standards, tax regulations (e.g., VAT/withholding tax where applicable), and internal control frameworks.
• Implement and maintain strong controls over invoice approval, payment authorization, and segregation of duties.
• Support internal and external audits by providing documentation, explanations, and timely resolution of audit findings.
• Prepare and review periodic AP reports, reconciliations, and accruals for month-end and year-end close.

Systems & Process Improvement

• Manage and optimize AP-related processes within the ERP system to improve efficiency and accuracy.
• Identify opportunities for automation, standardization, and process enhancements within the AP function.
• Work closely with Finance Systems and IT teams on ERP enhancements, upgrades, and issue resolution.
• Ensure proper documentation of AP processes, policies, and procedures.

Stakeholder & Vendor Management

• Act as the key point of contact for vendors on payment-related queries and escalations.
• Collaborate with Procurement, Contracts, Treasury, and Budget teams to ensure smooth end-to-end procure-to-pay processes.
• Support the resolution of complex vendor issues while maintaining strong professional relationships.

Job Qualifications & Requirements:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 8–10 years of experience in accounts payable or finance operations, with at least 3–5 years in a managerial or supervisory role.
• Hands-on experience with ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, or similar).
• Professional certification (e.g., CPA, ACCA, CMA) is preferred.
• Advanced proficiency in Excel and financial reporting tools.