Accounts Payable Manager

The Accounts Payable (AP) Manager is responsible for overseeing and processing of the company’s accounts payable, ensuring timely and accurate processing of vendor invoices, expense reimbursements, and payment transactions. This role ensures compliance with internal controls, company policies and relevant regulations while driving efficiency and process improvements within the AP function.

Key Responsibilities

Initially this person will post invoices, process T&E and then eventually build out the accounts payable team, including training, mentoring, and performance evaluations.

Oversee the full-cycle AP process, including invoice verification, approvals, coding, and payment execution, as well as 3 way matching. Ensure accuracy and timeliness in vendor payments, check runs, ACH transactions, and wire transfers.

Monitor the AP inbox and workflow queues to ensure invoices are processed promptly.

Maintain vendor master data, ensuring accuracy and compliance with company and tax requirements (e.g., W-9, 1099).

Reconcile AP sub-ledger to the general ledger and resolve discrepancies promptly.

Review and approve expense reports in compliance with the company’s travel and expense policy that is currently manual and then transition to Concur shortly.

Develop and maintain internal controls over the AP process to safeguard company assets.

Partner with Procurement, Operations, and other departments to resolve invoice and payment issues.

Prepare AP aging reports and cash requirements forecasts.

Support month-end and year-end close processes, including accruals and financial reporting. Manage annual 1099 reporting and assist with audits as needed. Identify and implement process improvements and automation opportunities to enhance efficiency.

Required Qualifications

Bachelor’s degree in Accounting, Finance, or related field required. 5–8 years of progressive experience in accounts payable, with at least 2 years in a supervisory or management role.

Technical Skills

Proficiency in ERP systems (e.g., SAP, Oracle, NetSuite, or similar). Strong Excel and data analysis skills. (pivot tables, VLOOKUPs, data analysis).

Familiarity with automated AP systems and workflow tools.

Knowledge

Solid understanding of GAAP and accounting procedures.

Knowledge of 1099 reporting, sales/use tax and vendor compliance.

Preferred Qualifications

Experience in a manufacturing or multi-entity organization. Experience implementing AP automation solutions.