Accounts Payable Manufacturing

JOB DESCRIPTION

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Title

Accounts Payable

**Date **

10/12/22

FLSA

Non-Exempt

LOCATION

Wood Dale, IL

REPORTS TO

Controller

POSITION SUMMARY

Responsible for the processing, scheduling, and payment of company invoices, and assisting other areas as requested.

**ESSENTIAL FUNCTIONS **

• Validate vendor accounts and good standing

• Process and verify invoices using 3-way matching system. Collaborate with other departments and vendors to resolve discrepancies

• Analyze and process miscellaneous invoices to appropriate accounts

• Reconcile payables with general ledger and vendor statements

• Upload payroll and other journal entries as required

• Proactive in identifying, investigating, and reporting irregularities to accounting manager and/or controller

• Plan and prioritize payments through ACH, wire, credit cards and checks

• Analyze jobs and variance reports as requested

• Audit employee benefits for accuracy

• Prepare required documentation for inventory and financial audits

• Verify, enter, and receive sub-contract purchases for maintenance, repairs, and heat-treating

• Enter relevant costs on jobs

• Verify and code credit card transactions for multiple departments

• Reconcile credit card transactions and bank reconciliation in ERP system

• Process monthly commission reports

• Process electronic annual reports

• Assemble information from variety of sources for progressive unearned revenue reports

• Track and process year-end 1099s

• Assist accounting manager and controller as needed to balance month and year-end accounts and reconciliations

• Participate and collaborate with team members to analytically solve problems or streamlining processes

• Act as internal contact for technology issues; work with subcontracted support as needed

• Provide ERP training and submit guidelines for controller review

• Maintain professional knowledge and competence of processes through training and education

• Establish and maintain productive relationships with Wiegel teams

• Assist in storing of documentation as required by IATF 16949 and ISO 14001

• Perform 3-5 internal audits per calendar year for multiple sites adhering to IATF 16949 and ISO 14001 standards

• Assist other departments as needed regarding accounts receivable invoices, customer statements, processing customer payments, training, fax, or mail distribution, answering phones, or greeting clients during companywide lunch time.

• Complete all paperwork and electronic work associated with position

• Keep work area neat and orderly

• Meet or exceed attendance expectations

• Communicate all concerns and work-related issues to supervisor

• Follow company policies and procedures

• Perform other duties assigned by management

MINIMUM SKILLS AND ABILITITES

• Proficient in Microsoft Office with intermediate Excel

• Understanding of cost accounting preferred

• Communication skills including phone and email etiquette, ability to receive and provide oral and written instruction through teammates, vendors, and management

MINIMUM PHYSICAL REQUIREMENTS

• Sedentary position

• Ability to travel by various public and private transport methods.

• 20/20 vision required with or without correction.

• Use of hands 100% of the workday.

• Ability to stand or walk 25% of the workday.

• Twisting, bending, leaning frequently during the workday.

• Office environment, occasional exposure to loud noises, dust, solvents, coolants, and oils.