Accounts Payable Process Specialist

Accounts Payable Processing Specialist

Bengaluru, India

JR6147427

Summary

The Accounts Payable Processing Specialist will be responsible for managing invoices and credit notes received by the AP team across RR GBS, and for supporting the resolution of queries.

The role ensures that all documents are handled accurately and efficiently, in compliance with company policies and procedures, to support timely payments.

Role Description:

The AP Junior Analyst is responsible for processing invoices which includes receiving, validating and recording invoices in SAP, ensuring all transactions are handled accurately and efficiently in accordance with company policies and established accounting standards. The role involves collaborating with internal AP team to facilitate smooth processing and contribute to the overall effectiveness of the finance function.

Key Duties & Responsibilities:

1. Invoice Processing & Administrative Support

• Receive, sort and prepare documents received to ensure proper routing of AP documents to relevant inbox for processing
• Validate invoice data against acceptance criteria; return inadequate or incomplete invoices to vendors with appropriate guidance.
• Validate invoice data received manually against acceptance criteria; return inadequate or incomplete invoices to vendors with appropriate guidance.
• Review the VIM exceptions, identifying and addressing issue such as missing or incomplete information

2. Query Support & Issue Escalation

• Record the invoice-related queries using ServiceNow for internal and email for external, timely resolution, proper documentation, and closure in line with SLA requirements.
• Respond to standard queries or information requests from vendors or internal stakeholders based on defined process guidance.
• Review disputes to identify the potential causes and route them to relevant AP team member.
• Collaborate with Procurement and Receiving teams to support the resolution of PO and invoice related issues by providing necessary information or clarification.
• Monitor assigned vendor accounts for debit balances or aged credits and flag discrepancies for further review or action by another AP team member.

3. Risk, Compliance & Controls

• Comply with internal policies and controls and raise issues to AP leader.

4. Technology & Systems

• Use GBS Finance tools including SAP, ServiceNow, and shared mailboxes to conduct daily tasks.
• Report any basic system issues (e.g., invoice scan errors, incorrect routing) to the relevant support teams.

Qualifications & Experience:

1. Education:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.

2. Experience:

• 1-2 Years or completion of finance apprenticeship
• Familiarity with SAP/Coupa and invoice processing
• Familiarity with finance procedures and compliance policies

3. Skills & Competencies:

• Technical / Functional Knowledge: Basic understanding of finance principles, particularly within Accounts Payable. Able to accurately process tasks and identify issues which require escalation.
• Problem solving
• Organisation expertise
• Accountability
• Interpersonal skills:

Our vision is to ensure that the excellence and ingenuity that shaped our history continues into our future. Our multi-year transformation programs aim to turn Rolls-Royce into a high-performing, competitive, resilient and growing company. Join us, and it can be your future vision too.

Rolls-Royce are committed to being a respectful, inclusive, and non-discriminatory workplace where individuality is valued, diverse perspectives fuel innovation, and everyone can thrive

As part of our selection process, candidates in certain locations may be asked to complete an online assessment, which can include cognitive and behavioural aptitude testing relevant to the role. If required, full instructions for the next steps will be provided.