Accounts Payable Specialist

Scope of Job: This position is responsible for analyzing accounts payable transactions to ensure compliance with internal controls and accounting policies. Maintains and reconcile accounts payable ledger to validate charges and ensure accurate and timely payments. Utilizes AP data to identify trends, inefficiencies, and opportunities for improvements or cost savings. Analyzes and reports buying patterns, performance indicators, and financial metrics and relays conclusions to management. Communicate with vendors as needed and investigate and resolve discrepancies in billings and payments. Collaborates with adjacent departments to streamline processes and recommends improvements to accounts payable policies and procedures. May be responsible for processing payments and responding to vendor inquiries. Work is closely managed. Works on projects/matters of limited complexity in a support role.

Essential Job Functions and Responsibilities:

• Date stamp and sort all invoices received through mail and email.
• Scan invoices into SAP Concur invoice processing system for OCR recognition and review details for accuracy/correct, as necessary.
• Enter invoices into ERP system.
• Perform daily customer invoicing for all Baxters North America sites (3) across multiple (2) ERP platforms.
• Match invoices with electronic purchase orders or ACH vouchers/checks and verify receipt of goods or service. Verify receipt and accuracy of EDI invoices.
• Match customer shipments against purchase orders and bill of ladings to ensure invoicing accuracy.
• Code accounts payable documents according to company procedures.
• Maintain and files all approved invoices and other supporting documentation.
• Research and address billing discrepancies or pricing and receiving issues with proper parties.
• Communicate with suppliers regarding discrepancies and/or payment issues.
• Verify supplier banking information and enter and update supplier payment details.
• Perform new and existing customer credit assessments.
• Process expense reimbursements.
• Provide support for audit requests, both internal and external.
• Ad-hoc reporting and special projects pertaining to accounts payable.
• Collaborate with production and supporting departments to ensure the food safety and quality of our products.
• Perform other duties as assigned.

Education: High School Diploma or GED Certificate required. Associate degree in accounting preferred.

Experience: 3-5 years of Accounts Payable experience. Experience with SAP Concur and Oracle a plus.

Competencies: Account Reconciliation, Accounts Payable, Data Entry-Keyboarding, Financial Statements, Inquiry Research and Response, Invoice Management, Invoice Verification, Issue Resolution, Paying Invoices, Payment Posting, Payment Processing, GAAP Standards, AP Automation Software, Detail Oriented, Strong Communication Skills, Organizational Skills, Integrity, Problem Solving, Accountability, Work Quality, Time Management, and Operational Excellence.

Physical Requirements: Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.