Accounts Payable Specialist

• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Notifies Accounts Payable Supervisor about ongoing AP issues with managers or vendors, or any invoices that appear suspicious or incorrect
• Review vendor statements and contacts vendors to resolve unpaid invoices
• Route and verify that all invoices are properly approved.
• Organize and upload all vendor invoices into AP software
• Maintains accounting ledgers by verifying and posting account transactions.
• Maintains vendors and other AP data fields in the ERP system
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records and filing documents.
• Reviews vendor invoices to determine if use tax needs to be accrued.
• Tracks and submits business license renewal documentation and payments for all locations
• Protects organization's value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.

Qualifications & Requirements:

• Associates degree in Accounting or equivalent work experience.
• Previous Accounts Payable experience.
• PC proficiency including AP software, Excel and Outlook.
• Above average skills in 10-key and data entry.

Competencies:

• Pleasant demeanor and customer service focus.
• Verbal and written communication skills.
• Organizational and planning skills.
• Problem analysis and problem solving skills.
• Attention to detail and accuracy.
• Confidentiality.
• Stays focused on work.