Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist with a solid background supporting law firm accounting operations. The ideal candidate brings expertise in managing invoice processing, expense reimbursements, vendor relations, and compliance—combined with an understanding of the unique billing and trust requirements in legal practice environments.

Key Responsibilities:

• Process and code invoices in accordance with firm policies and legal industry best practices.
• Review vendor statements; research and resolve account discrepancies in partnership with attorneys, vendors, and firm staff.
• Coordinate approval workflows for invoices and expenses; ensure proper documentation and timely payment.
• Maintain compliance with client billing guidelines, trust accounting rules, and firm (including IOLTA) procedures.
• Reconcile AP activity with general ledger accounts and assist with month-end close.
• Manage annual 1099 reporting and vendor maintenance.
• Support internal and external audits by providing AP documentation and analysis.
• Partner with legal secretaries, practice managers, and the finance department to drive accuracy and efficiency.

Requirements:

• Minimum 2–3 years of accounts payable experience in a professional services or law firm setting.
• Familiarity with law firm billing systems (e.g., Elite, Aderant, or equivalent) and legal trust account protocols.
• Strong knowledge of applicable regulatory, tax, and compliance requirements for law firms.
• Proficiency in Microsoft Office Suite, especially Excel; experience with accounting/ERP software.
• High attention to detail and excellent problem-solving and communication skills.