Accounts Payable Specialist

<Job Overview>
We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our accounting team. This role is critical to maintaining strong vendor relationships and ensuring accurate, timely processing of invoices and payments.

This is a fast-paced position requiring strong organizational skills, accountability, and the ability to prioritize effectively.

<Responsibilities>

• Process and code vendor invoices accurately and in a timely manner
• Coordinate and execute vendor payments in accordance with terms and cash flow priorities
• Track and reconcile vendor prepayments, ensuring proper application or recovery
• Route invoices for approval and ensure proper documentation and authorization
• Review and process employee expense reports (SAP Concur) for accuracy and compliance
• Maintain vendor files, including W-9s, contracts, and supporting documentation
• Reconcile vendor statements and resolve discrepancies proactively
• Respond to vendor inquiries and maintain positive vendor relationships
• Monitor aging reports and follow up on outstanding or disputed invoices
• Identify opportunities to capture early payment discounts and avoid penalties
• Support audits by providing required documentation
• Assist with process improvements and ad hoc accounting projects

<Qualifications>

• High school diploma or GED required (Associate’s or Bachelor’s in Accounting/Finance preferred)
• 2+ years of Accounts Payable experience required
• Experience with ERP/accounting systems (Sage 100 preferred)
• Experience with expense management systems (SAP Concur preferred)
• Strong proficiency in Microsoft Excel and Office Suite
• High attention to detail and accuracy
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication and problem-solving skills

Pay: $42,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person