Accounts Payable Specialist

ROLE AND RESPONSIBILITIES

The Accounts Payable Specialist’s primary purpose is to enter vendor invoices after collecting and validating three-way match documentation (purchase order, receiving documentation, and vendor invoice) for all payments. Additional responsibilities include, but are not limited to:

• Investigate and manage resolution of discrepancies between three-way match documents, as needed.
• If receiving documentation is not available, then obtain documented approval from Project Manager, as needed.
• Verify vendor check is being mailed to remit address provided on vendor invoice.
• Mail signed checks to vendors, weekly basis.
• File payments and supporting documentation in vendor files, weekly basis.
• Reconcile vendor statements to ensure all invoices have been received in a timely manner, as needed.
• Collect receipts and enter invoices for charges to credit cards, prior to payment due date.
• Contact vendor for outstanding invoices for field-complete jobs, as needed.
• Provide Accounts Receivable Specialists with copies of invoices for T&M billings, as needed.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• 2 years’ experience Accounts Payable processing
• Efficient typist

PREFERRED SKILLS

• Great interpersonal and verbal and written communication skills
• Comfortable using an ERP system (e.g. SAP, Genius, AS400) to track costs from job to financials.
• Track Software

ADDITIONAL NOTES

With experience comes efficiency, the responsibilities listed above may not fill a 40-hour work week, therefore the employee is expected to perform administrative tasks and additional responsibilities delegated by the Controller or Accounting Manager, as needed.

Pay: $60,000.00 - $65,000.00 per year

Work Location: In person