Accounts Payable Specialist

Summary/Objective

The accounts payable specialist compiles and maintains accounts payable records, maintaining supplier relations, analyzing, processing invoices, equipment time and credit card expenditures, and various other record tracking projects ensuring proper approval and coding complying with company policies and procedures. Provides administrative support as directed by management in the office.

Essential Functions

• Create supplier invoices, recurring supplier invoices, and supplier contracts in accordance with company policies and procedures.
• Sort, code and match invoices for entry.
• Scan and enter invoice data into the accounting software.
• Enter and upload invoices for payment.
• Review weekly expense reports for validity and completion, using weekly credit card report code and process charges within accounting system.
• Assist with weekly check runs.
• Reconcile monthly account statements to ensure payments are up to date, research and resolve discrepancies.
• Verify the accuracy of supplier invoices, confirm that the correct general ledger coding is being used and ensure adequate supporting documentations is attached. Research and resolve invoice discrepancies and issues.
• Maintain vendor files.
• Correspond with vendors and respond to inquiries.
• Complete weekly equipment usage reports.
• Monitor un-approved purchase orders and work with project managers to process in a timely manner.
• Responsible for some administration duties.
• Assist with daily mail.

Education and Experience

• Knowledge of accounts payable and general accounting procedures.
• Proficient in data entry and management.
• 3+ years accounts payable or general accounting experience.
• Experience with job cost coding is a plus.

Key Competencies

• Must be organized, and be able to multi-task, handling multiple demands simultaneously.
• Must have strong attention to detail and accuracy.
• Must possess strong communication and problem-solving skills.
• Must be able to manage personal and confidential information.
• Fluent in Spanish is a plus.

Upon hiring employee must complete the following:

• Pre-Employment Drug Screening
• E Verify - must have valid ID upon hiring.

Job Hours:

Full Time, 7am-5pm Mon-Thurs, 8am-12pm Fridays

Company is an EEO Employer. All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, including pregnancy, gender identity, sexual orientation), parental status, national origin, age, disability, genetic information ( including family medical history), political affiliation, military service, veteran status, Vietnam era and special disabled veteran.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Work Location: In person