Accounts Payable Specialist (Lee County)

Description

KEY REQUIREMENTS

• Associate's degree in Business, Finance, Accounting or related field or equivalent from two-year college or technical school. (Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.)
• One-year related accounting experience and/or training, or equivalent combination of education and experience. (Additional relevant education may substitute for the recommended experience on a year-for-year basis.)
• Advanced understanding of accounts payable, accounts receivable, and general accounting functions
• Proficient in Microsoft Word, Excel, and Outlook
• Competency with JDEdwards financial software and Crystal Reports is desired
• Superb time-management, organization, and attention to detail
• Ability to multi-task
• Excellent verbal, written, and interpersonal communication skills
• Comply with federal, state, and local financial requirements

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

(1) Purchase Goods and Services

• Establish and maintain relationships with new and existing vendors ensuring cost-effectiveness
• Review purchasing requisitions from assigned departments
• Determine appropriate funding source, account numbers, and purchasing method for type of purchase requested
• Process requisitions according to guidelines set by funding source
  

• Audit invoices for accuracy and completeness
• Prepare and process invoices for payment to vendors
• Ensure invoices are paid in a timely manner while adhering to departmental procedures
• Generate financial reports on a recurring basis
  

• File and/or scan purchasing documents
• Prepare fixed asset property control forms
• Perform periodic physical inventory count

• Audit financial transactions for each funding source
• Reconcile central database to financial statements from each funding source

Typical Qualifications

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Advanced understanding of accounts payable, accounts receivable, and general accounting functions
• Enhanced knowledge of spreadsheets is crucial and vast experience with Microsoft Office suite is essential

• Work independently and as a team member
• Communicate effectively, both verbally and in writing
• Provide effective, accurate, professional, polite, and prompt customer service to the public and other agency personnel
• Maintain consistent attendance
• Establish work priorities in a highly organized manner
• Maintain confidentiality concerning sensitive information
• Type a minimum of 35 wpm

Supplemental Information

EDUCATION and/or EXPERIENCE

• Associate's degree in Business, Finance, Accounting or related field or equivalent from two-year college or technical school. (Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.)
• One year related accounting experience and/or training, or equivalent combination of education and experience. (Additional relevant education may substitute for the recommended experience on a year-for-year basis.)