ACCOUNTS PAYABLE SUPERVISOR

The Accounts Payable Supervisor oversees the hotel’s payables function, ensuring all vendor invoices, staff reimbursements, and related payments are processed accurately, on time, and in compliance with Hyatt’s policies and local regulations. This role also supports month-end closing, audits, and the continuous improvement of AP processes to drive accuracy and efficiency.

Key Responsibilities

• Supervise day-to-day Accounts Payable operations for multiple Hyatt Place Dubai properties.
• Review and verify all invoices, expense claims, and payment requests for accuracy, approvals, and coding.
• Ensure timely processing of supplier payments in accordance with agreed credit terms.
• Monitor and reconcile vendor statements; resolve discrepancies promptly.
• Maintain proper filing and documentation of all AP records for audit compliance.
• Oversee petty cash reimbursements and expense claims in line with company policy.
• Support month-end closing by preparing AP-related schedules and reconciliations.
• Liaise with Purchasing, Receiving, and operational departments to resolve invoice or payment queries.
• Assist in preparing VAT and other statutory submissions related to payables.

• Train, coach, and supervise Accounts Payable staff, ensuring adherence to Hyatt policies.
• Enforce internal controls and segregation of duties to minimize risk of error or fraud.
• Ensure compliance with UAE labor and tax regulations, Hyatt brand standards, and hotel finance SOPs.
• Coordinate with external and internal auditors, providing necessary documentation.

• Recommend process improvements to enhance efficiency and accuracy in AP operations.
• Assist in the implementation of new systems or digital tools for AP processing.

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum 3–5 years’ Accounts Payable experience, preferably in hospitality; at least 1 year in a supervisory role.
• Knowledge of UAE VAT and local supplier regulations.
• Familiarity with hotel accounting systems (e.g., Oracle, Sun, SAP, or similar).
• Strong understanding of internal controls and audit compliance.
• Proficient in MS Office, especially Excel