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Accounts Payable Supervisor
Why Join Our Team?
At Master's, we are in the business of moving people forward, not only in vehicles but also in their careers. We are a fast-growing, innovative transportation company seeking individuals who align with our company values of pursuing excellence, operating with high integrity, having a positive attitude, and being solutions oriented. In our recently expanded headquarters in Kansas City, our employees conduct their work in a 40-acre, state-of-the-art, climate-controlled facility. We take pride in how we conduct business, and our leadership team values and supports employee growth and advancement, fostering a positive work environment maximized on success. For people looking to build their skills, advance their careers, and grow in their professions, now is the perfect time to be a part of Master's Transportation.
Benefits:
- Generous Paid Leave and 12 Paid Holidays.
- Competitive health insurance, dental, vision, company-paid life insurance, and short/long- term disability benefits.
- 401(k) with company match.
- Flexible Spending and Health Savings Accounts.
- Discounts on travel, entertainment and more.
Work Schedule: M-F 8:00 AM – 5:00 PM
Work Location: HQ, Kansas City, MO
This a 100% in-person role, in a professional office setting in South Kansas City, MO.
We are looking for an accounts payable professional, with high integrity, attention to detail and a solution-oriented collaborator. Master's Transportation is a local, privately owned business that has expanded dramatically over the last few years and recently branched into full-scale bus manufacturing.
Essential Functions:
Accounts Payable Operations:
- Oversee end‑to‑end AP processes including invoice intake, coding, approvals, and payment execution.
- Review high‑value, complex, or exception‑based invoices for accuracy and proper documentation.
- Review and enter company credit card transaction activity.
- Ensure compliance with company policies, GAAP standards, tax requirements, and contractual terms.
- Manage vendor payment cycles, check runs, ACH/EDI payments, and credit card programs.
- Maintain accurate AP aging reports, resolve outstanding issues, and support cash‑flow planning.
- Oversee vendor onboarding, W‑9 collection, and 1099 year‑end reporting.
Team Leadership & Management:
- Supervise AP specialists/clerks, providing coaching, training, and ongoing development.
- Assign daily workload and monitor productivity, ensuring SLAs and deadlines are met.
- Conduct performance reviews and establish continuous improvement goals for the team.
- Foster a collaborative and service‑oriented work environment.
Controls, Compliance & Process Improvement:
- Maintain and enhance internal controls related to AP approvals, documentation, and payment integrity.
- Identify and implement process improvements, automation opportunities, and efficiency enhancements.
- Partner with IT/Finance to optimize ERP systems and AP automation tools.
Cross‑Functional Collaboration:
- Collaborate with Procurement, Finance, Accounting, and Operations to resolve invoice discrepancies.
- Support month‑end close activities including accruals, reconciliations, and AP reporting.
- Provide timely responses to vendor inquiries and internal stakeholders.
Reporting & Audit Support:
- Prepare AP metrics, dashboards, and management reports.
- Support internal and external audits by providing documentation, reconciliations, and process explanations.
- Maintain detailed SOPs and ensure processes remain current and compliant.
Competencies:
- Strong understanding of AP processes, accounting principles, and internal controls.
- Interpersonal Skills.
- Strong analytical and problem-solving skills.
- Exceptional attention to detail and organizational skills.
- Excellent communication and vendor-management skills
- Ability to manage multiple priorities in a deadline‑driven environment.
- Proficiency in Microsoft Excel and financial software systems.
Supervisory Responsibilities: Direct supervision of an accounts payable team.
Work Environment: On-site in professional office setting
Physical Demands:
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Required Education/Experience/Certifications:
- Bachelor’s degree in Accounting, Finance, related field, or a minimum of three years relevant work experience.
- 4-6 years of progressive accounting or billing experience.
- 1-3 years of supervisory experience.
- Experience with ERP or billing systems (e.g., SAP, Oracle, Sage).
Preferred Education/Experience/Certifications:
- 3-5 years of accounting supervisory experience.
- Experience in software conversions and/or implementation.
Travel Requirements: None
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
AAP/EEO Statement:
Master’s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.
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