Accounts Payable Technician

DEFINITION:

Under the direction of the Director of Fiscal Services or his/her designee, perform a variety of technical accounting duties in support of accounts payable functions; prepare, maintain, audit and verify accounts payable warrants and supporting documents; process, evaluate and assure accuracy of invoices; prepare and maintain related manual and automated records and reports; review, evaluate and adjust related accounts; respond to inquiries regarding vendor payments.

ESSENTIAL DUTIES AND RESPONSIBILITIES​:

● Performa variety of technical accounting duties in support of accounts payable functions; assure proper processing of related forms and records according to established standards, requirements and procedures; assure accurate and timely payment of organizational financial obligations.

● Process, code and verify invoices; check invoices and match with purchase orders and receivers; research discrepancies in a timely manner; contact staff and vendors to verify invoices; issue and distribute appropriate payments to purchase orders; assure proper signatures and authorization of invoices.

● Input invoice and other financial data into an assigned computer system; maintain automated financial and statistical records and files; generate and distribute computerized reports, payments and financial statements; assure accuracy of input and output data.

● Audit, analyze, compute, prepare and maintain up-to-date accounts payable data on all vendors of the district.

● Post all data into computerized accounting system; pull payments for audit for County Office of Education.

● Provide information for personnel, vendors and others regarding payment policies and procedures.

● Compile, research and evaluate a variety fiscal information related to assigned fiscal functions; assemble and distribute related materials; assure mandated reports are submitted to appropriate agencies according to established timelines.

● Assist in compiling information for audit visits.

● Operate a variety of office equipment including a calculator, copier ,computer and assigned software.

● Communicate with personnel and various outside agencies to exchange information, coordinate activities and programs and resolve issues or concerns.

OTHER DUTIES:

● Perform related duties as assigned.

REQUIRED QUALIFICATIONS: Education and Experience​:

● Any combination equivalent to: graduation from high school supplemented by college-level coursework in accounting or related field and two years clerical accounting experience including work with accounts payable functions.

Knowledge of:

● Practices, procedures and techniques involved in the processing of accounts payable.

● Methods, procedures and terminology used in technical accounting work.

● Financial and statistical record-keeping techniques.

● Preparation of financial statements and comprehensive accounting reports.

● Preparation, review and control of assigned accounts.

● Data control procedures and data entry operations.

● Policies and objectives of assigned programs and activities.

● Use and processing of purchase orders, invoices and related documents.

● General accounting and business functions of an educational organization.

● Interpersonal skills using tact, patience and courtesy.

● Oral and written communication skills.

● Modern office practices, procedures and equipment.

● Operation of a computer and assigned software.

● Arithmetic computations.

Ability to:

● Perform a variety of technical accounting duties in support of accounts payable functions.

● Process, evaluate and assure accuracy of invoices.

● Assure accurate and timely payment of organizational financial obligations.

● Utilize an assigned computer system to input data, maintain automated records and generate computerized reports.

● Maintain accurate financial and statistical records.

● Prepare and evaluate comprehensive accounting reports.

● Assure accurate processing, coding and verification of invoices.

● Identify, investigate and resolve financial errors and discrepancies.

● Assemble, organize and prepare data for records and reports.

● Compare numbers and detect errors efficiently.

● Reconcile and balance assigned accounts.

● Establish and maintain cooperative and effective working relationships with others.

● Communicate effectively both orally and in writing.

● Meet schedules and timelines.

● Make arithmetic computations with speed and accuracy.

● Operate standard office equipment including a computer and assigned software.

● Calculate sales taxes; apply rules and regulations to practical situations.

WORKING CONDITIONS: Work Environment:

● Indoor/Office environment.

Physical Demands: ​The physical demands described here are representative of those that must be met by an employee to success fully perform the essential functions of this job .Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

● Dexterity of hands and fingers to operate a computer keyboard.

● Seeing to read a variety of materials.

● Hearing and speaking to exchange information.

● Sitting for extended periods of time.

Pay: $25.59 - $28.17 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person