Accounts Payable/Receivable Clerk

SUMMARY: **** THIS IS AN ENTRY LEVEL POSITION****

The Accounts Payable / Accounts Receivable Clerk is responsible for managing the company’s billing, payments, and financial recordkeeping. This role ensures accurate processing of invoices, timely payments to vendors, and proper collection of outstanding customer balances.

RESPONSIBILITIES:

Accounts Payable (AP):

• Work closely with AP Specialist on processes and procedures
• Monitor multiple high volume emails
• Enter invoices into approval workflow through Adobe
• Posting vendor payments with correct amounts and date for multiple entities
• Entering new vendor set up including obtaining W-9, banking information, and contracts
• Monitor and update vendor aging report (review with supervisor)
• Complete weekly payment run, mail checks, create vendor packets
• Post weekly payment run in operating system including updating vendor files
• Enter approved invoices into operating system with the correct general ledger codes
• Move approved invoices into vendor files
• Assist with reconciliation of vendor statements
• Supports all food safety and quality systems requirements by committing to meet all pertinent regulatory, customer, certifying body, GFSI, and company requirements.
• Able to follow demanding month end close processes
• Other duties as assigned

Accounts Receivable (AR):

• Work closely with AR Specialist on processes and procedures
• Monitor multiple high volume emails
• Generate invoices and email out to customers
• Post incoming deposits and payments to customer accounts
• Monitor credit approvals and release when customer has paid
• Perform price adjustments when asked
• Complete vendor credit applications, tax exempt certificates, and resale certificates
• Investigate and resolve billing discrepancies
• Keep up to date documentation of AR processes
• Keep track of overdue accounts by reaching out to customers for payment status
• Collaboration with customer service if imperative in the role
• Able to follow demanding month end close processes

SKILLS AND ABILITIES:

Must be dependable and extremely trustworthy.

• Proficient in Microsoft Excel and other office productivity programs.
• Must be able to learn accounting software systems, experience in Microsoft Dynamics GP helpful but not required.
• Good organizational, attention to detail and time management skills
• Effective communication and problem-solving abilities
• Required to pass all pre-employment screens (including drug, background, and criminal Checks)

EDUCATION AND EXPERIENCE:

• High school diploma required; Business or Associates Degree preferred.
• 1+ years of accounts payable experience

PHYSICAL DEMANDS:

• Prolonged periods sitting at a desk and working on a computer.
• Occasionally reach above/below shoulder level, stoop, kneel or crouch.
• Occasionally walk through the office and warehouse including stairs as needed.
• Occasionally lift or carry up to 25 pounds

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person