Accounts Receivable (AR) Officer

Job Purpose

The Accounts Receivable (AR) Officer is responsible for monitoring and managing customer receivables, tracking revenue, supporting accurate financial reporting, and following up on outstanding balances. The role ensures timely collection and proper recording of receivables while maintaining strong internal controls. The position does not carry invoicing or approval authority.

Key Responsibilities

Customer Billing and Receivables Management

· Process and record customer billing information based on approved invoices and supporting documents

· Maintain accurate and up-to-date customer accounts in the accounting system

· Apply customer payments, credit notes, and adjustments in accordance with company policies

· Reconcile customer accounts and resolve discrepancies in coordination with internal teams

Revenue Tracking and Reporting

· Record and track revenue transactions in compliance with accounting standards

· Assist in preparing revenue and receivables reports, aging schedules, and variance analyses

· Support month-end and year-end closing activities related to accounts receivable

· Ensure revenue is properly recognized and documented

Receivable Follow-ups and Recovery

· Monitor outstanding receivables and aging balances on a regular basis

· Conduct systematic follow-ups with customers regarding overdue balances

· Coordinate with sales, customer service, and management to resolve payment issues

· Escalate long-overdue or high-risk accounts in line with company recovery procedures

Credit Exposure Monitoring

· Monitor customer credit limits and outstanding exposure

· Identify potential credit risks and report concerns to management

· Assist in enforcing credit terms and collection policies

· Maintain records related to customer credit approvals and limits

Compliance and Controls

· Adhere to company financial policies, procedures, and internal controls

· Support internal and external audits by providing required documentation

· Ensure compliance with applicable accounting standards, tax regulations, and statutory requirements

Authority and Limitations

Responsible solely for monitoring, recording, reporting, and follow-up activities

Qualifications and Experience

· Education: Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)

· Experience: 1–3 years of experience in accounts receivable, credit control, or a similar finance role

· Experience using accounting or ERP systems is an advantage

Skills and Competencies

· Strong analytical and reconciliation skills

· Attention to detail and high level of accuracy

· Effective communication and negotiation skills

· Ability to manage multiple accounts and deadlines

· Proficiency in MS Excel and accounting software

· High level of integrity and confidentiality

Job Type: Full-time

Work Location: In person