Accounts Payable (AP) Officer

Job Purpose

The Accounts Payable (AP) Officer is responsible for accurate and timely processing of vendor invoices, verification of costs, and proper allocation of expenses in accordance with company policies and accounting standards. The role supports financial operations but does not carry payment execution or approval authority.

Key Responsibilities

Vendor Invoice Processing

· Receive, review, and record vendor invoices in the accounting system

· Ensure invoices are complete, accurate, and compliant with company policies

· Match invoices with purchase orders, contracts, and goods receipt notes (3-way matching)

· Resolve discrepancies with vendors and internal departments in a timely manner

· Maintain organized and up-to-date accounts payable records and documentation

Cost Verification and Allocation

· Verify costs against approved budgets, contracts, and supporting documents

· Accurately allocate expenses to the correct general ledger accounts, cost centres, and projects

· Identify and report cost variances or inconsistencies to the Finance Manager

· Ensure compliance with internal financial controls and accounting procedures

Compliance and Controls

· Adhere to company financial policies, procedures, and approval workflows

· Support internal and external audits by providing required documentation

· Ensure compliance with applicable accounting standards, tax regulations, and statutory requirements

Reporting and Support

· Assist in preparing accounts payable reports, aging schedules, and reconciliations

· Support month-end and year-end closing activities related to accounts payable

· Respond to vendor inquiries regarding invoice status and account balances

Authority and Limitations

Responsible only for processing, verification, and accurate recording of accounts payable transactions

Qualifications and Experience

· Education: Bachelor’s degree in Accounting, Finance, or a related field (or equivalent experience)

· Experience: 1–3 years of experience in accounts payable or a similar accounting role

· Experience with accounting or ERP systems is preferred

Skills and Competencies

· Strong attention to detail and accuracy

· Good understanding of accounting principles related to accounts payable

· Ability to manage multiple invoices and deadlines efficiently

· Effective communication and coordination skills

· Proficiency in MS Excel and accounting software

· High level of integrity and confidentiality

Job Type: Full-time

Work Location: In person