Accounts Receivable / Cargo Payroll Assistant

About First Responder Protective Services

First Responder Protective Services is a premier provider of private security needs across the U.S. Our company is owned, operated and managed by U.S. Military veterans, law enforcement executives, and corporate business professionals. Our founders have over 60 years of experience in protecting critical infrastructures, combating transnational criminal organizations, mitigating risks, and providing the highest level of safety and security to corporations and communities.

The mission of First Responder Protective Services is to provide the highest level of customer service to each and every client. We accomplish this mission through our foundation of attention to detail, integrity, accountability, empathy, care, and concern for the needs of our clients and the officers which we serve.

Accounts Receivable / Cargo Payroll Assistant

Position Summary

The Accounts Receivable / Cargo Payroll Assistant is responsible for the accurate and timely invoicing of cargo escort clients and the reconciliation of payroll for cargo escort personnel and off-duty law enforcement officers. This role plays a critical part in ensuring billing integrity, payroll accuracy, and operational efficiency across escort assignments.

Key Responsibilities

Accounts Receivable (Billing & Invoicing)

• Prepare, review, and issue invoices based on completed cargo escort trips
• Verify trip details including duration, rates, assigned personnel, and contractual terms
• Ensure all invoices are supported by approved Proof of Delivery (POD) documentation
• Track invoice status, payments, and outstanding balances
• Assist in resolving billing discrepancies and client inquiries in a timely manner
• Maintain accurate and organized financial and billing records

Cargo Payroll Support

• Compile, review, and reconcile payroll hours for escort personnel and off-duty officers
• Cross-check reported hours against trip logs, schedules, PODs, and dispatch records
• Ensure proper application of pay rates, travel time, and applicable premiums
• Identify and resolve discrepancies prior to payroll submission
• Maintain confidentiality of all payroll-related information

Coordination & Compliance

• Collaborate with dispatch, scheduling, and operations teams to verify trip accuracy
• Ensure compliance with company policies, contractual obligations, and labor guidelines
• Support internal reporting and assist with process improvements to enhance efficiency
• Maintain strict attention to detail in all financial and administrative tasks

Qualifications

• Previous experience in accounts receivable, payroll processing, or administrative finance roles preferred
• Experience in logistics, transportation, or security operations is a plus
• Strong attention to detail and organizational skills
• Ability to analyze and reconcile data across multiple sources
• Proficiency in Microsoft Office (Excel, Outlook, Word); QuickBooks or similar systems preferred
• Strong communication and problem-solving skills
• Ability to handle sensitive information with discretion and professionalism

Work Environment

• Office-based role with regular interaction across operations, dispatch, and administrative teams
• Fast-paced environment requiring accuracy, efficiency, and the ability to meet deadlines

What We Offer

• Opportunity to work within a growing, mission-driven organization
• Collaborative team environment supporting critical field operations

Benefits:

• Paid Holidays: 8 company-paid holidays per year
• Health Insurance Support: Up to $300 per month company contribution toward employee health insurance
• 401(k) Retirement Plan: Up to 4% employer match
• Paid Time Off (PTO):
• • Year 1: Up to 7 days (56 hours)
  • Year 2: Up to 10 days (80 hours)
  • Year 5+: Up to 15 days (120 hours)

Compensation and work schedule

• Pay rate: $17- 19/hr. (Review period after 90days)
• Monday - Friday 8am -5pm

Posted By:

First Responder Protective Services
4006 Belt Line Rd, Suite 138
Addison, TX 75001
Texas Department Of Public Safety Private Security Program License # C10520601

Equal Employment Opportunity

First Responder Protective Services is an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.