Accounts Receivable Specialist

Usherwood Office Technology is a proud family-owned business with a rich legacy of delivering innovative office technology solutions, including managed IT services, print management, and cutting-edge office equipment. For decades, we have fostered a warm collaborative environment where our employees thrive, building meaningful relationships with teammates who share a passion for excellence and client success. At Usherwood, we are dedicated to empowering our clients and each other. With real opportunities for professional growth and career advancement, you'll work alongside supportive colleagues who make every day rewarding.

Usherwood currently operates 19 offices throughout New England and New York, with ambitious growth plans set for 2026 and beyond. Join a company that's rapidly expanding and build your career with a true industry leader!

About the Role

Usherwood Office Technology is looking to add an Accounts Receivable Specialist to join our growing team. As an AR Specialist, the successful candidate will assist in various projects and functions within the finance team of a growing, regional company.

KEY RESPONSIBILITIES:

• Process incoming cash (ACH, checks, credit cards) and reconcile against bank accounts to ensure accuracy
• Manage client invoicing and perform account reconciliations, ensuring all balances are well-documented and supported (e.g., past due invoices, skipped payments, returned checks, and short payments).
• Serve as the primary point of contact for collections activities, including proactive outreach to clients via phone and email.
• Collaborate with internal departments to research and resolve client inquiries efficiently and accurately.
• Conduct weekly accounts receivable status updates with the Manager and participate in quarterly reviews with Leadership.
• Cross-train in key accounts payable processes to provide backup support as needed.
• Complete ad hoc projects and participate in ongoing training as assigned by the Manager.

QUALIFICATIONS:

• Entry level with Associates Degree in Accounting/Finance or equivalent
• Must have a strong work ethic, be well organized and reliable
• Proficiency with Excel, Outlook and Word required
• Ability to interact with employees, clients and vendors in a professional manner both verbally and written
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

What We Offer:

• Benefits: Comprehensive health, dental, and vision insurance, 401K with company match, paid time off, and much more.
• 4 Weeks PTO your first year!
• Culture: Join a team that values growth, innovation, and world class service.
• Career Development: Excellent training where you’ll be working alongside industry experts and leaders committed to your success.
• Continuing Education: Company paid training and certification opportunities

Equal Opportunity Employer:

At Usherwood Office Technology, we are committed to fostering a diverse and inclusive workplace where everyone feels valued, respected, and empowered to succeed. We proudly provide Equal Employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Our family-owned culture thrives on embracing unique perspectives and we strive to create an environment where every employee can grow, contribute, and belong. Join us in building a brighter, more inclusive future!