Accounts Receivable Specialist

Account Receivable Specialist

Western Pennsylvania Annual Conference

Non-exempt, Full-Time

The United Methodist Church forms disciples of Jesus Christ who, empowered by the Holy Spirit, love boldly, serve joyfully, and lead courageously in local communities and worldwide connections. The WPA Conference lives into this Vision by fulfilling our Conference Vision, Mission, and living more deeply into our core value of love.

Our Mission is to provide leadership, connection and resources to make disciples of Jesus Christ for the transformation of the world.

Our Vision is to ignite and sustain a passionate, spiritual connection with Christ among all people in Western Pennsylvania.

Our Core Value is love. We love the Lord our God with all our hearts, souls, minds and strength and our neighbors as ourselves. This value is commanded by Jesus, inspired by our Wesleyan heritage including to spread scriptural holiness over the land, and witnessed through our integrity, accountability and inclusiveness.

In this new season, God is calling United Methodists to embody this vision as we:

· Grow and form disciples

· Develop Christ-like leaders

· Stand in solidarity with the poor and the most vulnerable

· Seek health and wholeness for all people and creation

· Following Jesus’ example, we seek to resist and dismantle all systems of evil, injustice, and oppression, continuing our work of antiracism and striving for peace, justice, and reconciliation among all people.

· Increase participation of clergy and laity in missions as we live into the Vision statement of the United Methodist Church

Purpose:

The primary role and purpose of the Accounts Receivable (“AR”) Specialist is to provide general accounting, bookkeeping and reporting functions on behalf of the Finance and Administration Department of the Conference. This includes processing, recording and managing daily deposits to bank accounts for all pension and healthcare payments, local church remittances and any other funds received (including but not limited to event registrations, miscellaneous donations, grants from external third parties and property sales). The AR Specialist will also be responsible for managing all aspects of the Conference Center mailroom.

Reports to: Treasurer

Functions:

· Manage and process all incoming checks and monies (cash and currency) for pension and healthcare payments, local church remittances, investment income, event registrations and all other receipts, on a timely basis

· Record payment amounts in AR sub-ledger for payees, churches, or individuals, properly applying into the relevant accounts

· Complete deposit captures into checking accounts; balance AR and check scan batches

· Manage and process Vanco (third party electronic payments processor) and Stripe payments

· Manage and update Advance Special and Conference Advance codes within Shelby, and underlying documents supporting the Conference website

· Provide Customer Service support for local churches and other payees relative to

remittance and/or statement related inquiries

· Investigate and reconcile church or payee questions or discrepancies

· Complete branch deposits for cash and currency

· Collaborate with Treasurer and Assistant Treasurer to ensure AR Sub-ledger balances agree with General Ledger balances and assist with bank account reconciliations

· Monitor AR Aging Reports for slow paying or delinquent accounts

· Prepare and distribute monthly pension and healthcare bills for local churches / salary paying entities and retirees

· Prepare and distribute monthly and quarterly “Giving” statements to local churches and year-end charitable donation reports

· Maintain neat and organized files for all source documents and other relevant supporting materials for deposit activity; complete scanning tasks in a timely fashion

· Process workers compensation payments; maintain detailed church salaries spreadsheet

· Facilitate the process to obtain and distribute PA Sales Tax Exemption Certificates

· Manage all mailroom functions, including mail pick-up / internal distribution, monitoring postage meter balances, processing mailings for statements, invoices and other needs

· Perform other accounting and recordkeeping functions as assigned

Expectations:

· Understand the United Methodist Church structure and polity

· Maintain confidentiality

· Flexibility and willingness to take on a variety of tasks

· Ability to work independently as well as collegially

· Excellent communication and interpersonal skills, both written and verbal

· Interact with people in a friendly, caring manner, respecting people of all ages, genders, nations, races, culture and economic status, and never make disparaging comments

· Competent in basic math and accounting concepts

· Dependability: Ability to maintain an established on-site work schedule and follow directions

· Attention to quality and detail, ability to prioritize work efficiently and accurately

Qualifications:

· Minimum education: Associate’s Degree or equivalent work experience

· Experience: Five years relevant training and experience strongly preferred

· Proficient computer skills including internet navigation, Excel, Word, PowerPoint, Adobe, Outlook and Gmail

· Experience with financial accounting systems, with specific emphasis on Accounts Receivable and General Ledger modules

· Familiarity with Church Management software is preferred; Shelby Teller, Shelby Next Financials are a plus.

· Experience with online banking applications for remote deposit capture/management; including use of check scanning machines

· Understanding of third-party payment processors; Vanco and Stripe a plus

· Experience with Pitney Bowes mailroom equipment a plus

· Obtain and submit clearances as required

Acknowledgement:

In signing this Job Description, I acknowledge that I have received a copy of the job description to which I will be employed. I understand that a signed copy will be placed in my personnel file.

Employee Signature________________________________ Date _______________

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person