Accounts Receivables Claims Specialist

Description:

Location:

Headquarters

FLSA Status:

Non-Exempt

Department:

Accounting

Reports To:

Chief Financial Officer

Job Status:

Temporary to Permanent, Full-Time 40 hrs. per week

Temporary, Part-Time 16-20 hrs. per week

Schedule:

Mon – Fri 8:00 AM – 5:00 PM

Mon, Wed, Fri 5-7 hrs. per day

Pay Rate:

$24.00 hr.

About Path of Life Ministries

Path of Life Ministries (POLM) is a 501c3 organization serving those experiencing homelessness in the greater Riverside area. Our strategy is to provide a holistic system of care in an integrated, seamless manner for individuals and families, leading them from a place of crisis to a life of stability and self-sufficiency. Our goal is to walk people home. We seek talented and compassionate individuals able to thrive in a high-capacity and complex landscape of providing human services in a non-profit setting.

Position Overview

Performs accounting functions under the direction of the Chief Financial Officer and is responsible for the processing of non-profit claims for government grants/contracts. The Claims Specialist assists in the coordination of duties that ensure POLM programs are compliant in both fiscal and contractual policies and guidelines.

Essential Functions

Accounts Receivable/Claims Functions

Prepare/Create monthly, quarterly and/or annual invoices/claims for multiple funding sources with supporting documentation and any other specific billing requests.
Process, review and evaluate invoicing/claims for accuracy, completeness and compliance with pre-determined agency policies and regulatory standards.
Deliver monthly/quarterly/annual billings, reports, contracts and other correspondence as necessary.
Assist with monthly assignment of funding sources for employee wages to ensure correct account, class and job coding according to monthly billings.
Review Funding Source balances and budgets monthly with CFO to ensure timely budgeted expenditure of program funds.
Assist with making corrections and adjustments to processed billing that are identified during the monthly audits
Assist with Grant Monitoring’s and Audits
Assist with annual fiscal audit

Monthly Close

Assist CFO in monthly closing procedures and documentation for compliance to fiscal policies and procedures for internal and external grant requirements
Research A/R inquires as needed.

Admin Support

Correspondence and preparation of a variety of forms, letters, reports and memos (MS Office Suite Proficient) as needed
Filing - Organize and maintain office files and records.
Assist with Daily Bank runs, daily Post Office runs and claim delivery as needed.
Assist with receiving , date stamping, and distributing mail as needed

Benefits

401(k)/Retirement plan
Dental insurance
Vision insurance
Health insurance
Life insurance
Paid time off

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization.

Path of Life Ministries is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.

Requirements:

Education and Qualifications

NON-PROFIT EXPERIENCE NECESSARY
Bachelors degree preferred in accounting, finance or related major
Knowledge of accounting principles and practices.
Knowledge of finance principles.
Knowledge of financial reporting.
Technical accounting skills.
Proficiency in QuickBooks
Computer proficiency-MS Suite-Office, Excel, Word, Outlook and Teams
Previous experience of general accounting.

Requirements Include

Employment eligibility verification.
Successful completion of background screening.

Work Schedule Requirements

Work schedules are subject to change or start and end times may vary based on business needs and operational requirements.
Flexibility and adaptability are essential to meet the demands of the role and the organization.

Physical Requirements

Physical requirements include but are not limited to the following: