Admin & Accounts Executive

Job Description – Admin & Accounts Executive (Female)

Positions: 1
Location: UAE (Bur Dubai)

Role Summary

We are seeking a reliable and detail-oriented Admin & Accounts Executive to manage daily administrative functions and support basic accounting and finance activities within a freight forwarding/logistics organization.

Key Responsibilities

Administrative Responsibilities

• Support senior managers and executives with routine clerical and administrative tasks.
• Plan, organize, and coordinate meetings; prepare agendas and record minutes.
• Handle phone calls, schedule appointments, and maintain updated calendars.
• Arrange travel bookings, hotel reservations, and logistics for senior management.
• Draft and manage official correspondence, emails, invitations, and documents.
• Develop and maintain an organized filing and documentation system (physical & digital).
• Prepare spreadsheets, presentations, and basic budget/statistical reports.
• Greet visitors and provide general front-office and administrative support.
• Assist in developing, implementing, and improving office policies and procedures.

Accounts & Finance Responsibilities

• Maintain basic purchase and sales records.
• Assist in invoice preparation and follow up on receivables.
• Handle petty cash and maintain accurate expense records.
• Support bank reconciliation and maintain organized financial documentation.
• Assist in basic tax-related and statutory compliance coordination, as guided.
• Generate internal MIS reports and ensure proper document control.

Requirements & Skills

• Bachelor’s degree in commerce, Accounting, Business Administration, or a related field.
• Minimum 1–2 years of experience in Freight Forwarding or Logistics (experience from any country accepted).
• Basic understanding of accounting principles and financial documentation.
• Proficiency in Microsoft Excel and MS Office.
• Knowledge of logistics/shipping documentation is an advantage.
• Good English communication skills (Hindi will be an added advantage).
• Strong organizational skills, attention to detail, and ability to multitask effectively.

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month