Admin and Logistics Associate

Introduction:

Human Appeal is an incorporated UK charity and a global humanitarian and development organization. We save lives, alleviate poverty, transform and empower local communities whilst championing humanity, impartiality, neutrality, and independence and establishment of self-sustaining development programmes. Our vision is "to become the global agent of change for a just, caring, and sustainable world’’.

Position Summary:

The Admin & Logistics Associate will be based in the project office in District Peshawar, the position will be responsible for procurement, fleet management, HR and Finance functions of the project.

Job Responsibilities:

• Assist in the submission of procurement files to the country office and payment follow-ups.
• To update the procurement folders regularly and ensure that all procurement documents are collected with high attention to transparency.
• Assist in contracts management, renewals tracking, and follow-ups.
• Ensure the safety and effective use of all HAP assets and properties in the office.
• Account for the overall compliance with assets, properties and premises management procedures.
• Ensure the maintenance and repairs of assets and properties promptly.
• Assess the need for additional equipment/premises.
• Supervise and coordinate all logistic matters relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, and damages are reported.
• Organize field movements for staff members (flight and hotel booking, rental taxi, etc.)
• Ensure that vehicle internal equipment (tools, communications etc) is complete and serviceable; and that usage of fuel is correctly supervised, logged and recorded.
• Ensure that Security Guards are aware of all safety and security regulations.

Qualification & Experience:

• Graduation/MBA from any HEC recognized university.
• At least 2 Year field level logistics and office management experience.
• Previous experience of livelihoods project is preferred.
• Good level of spoken and written Sindhi and local languages.
• Excellent skills in organizing workflow, capacity to follow protocols and take own initiative.
• Excellent ability to work as part of a team.
• Ability to work in an environment where there are physical discomforts associated with changes in weather or discomforts associated with noise, dust or dirt.

Skills and Proficiencies:

• Ability and willingness to autonomously travel to duty site/ health and villages when required.
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions like long distance walking to work/distribution sites
• Excellent spoken and written local language /Urdu and English language skills
• Good computer skills – ability to write weekly and monthly reports and data analysis.

PSEA and Safeguarding:

Human Appeal has a zero tolerance to Sexual Exploitation and Abuse of staff as well as beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility. All staff must adhere to the Code of Conduct that enshrines principles of PSEA, always (both during work hours and outside work hours).

It is mandatory for applicants to self-declare prior issues of sexual or other misconduct, termination of past employment, criminal records, and concerns registered with government authorities regarding contact with children, and to consent to the disclosure of any such information by their former employers during the recruitment process.

Note: Position is subject to approval of donor funding. As, we are looking for immediate hires, we will be reviewing candidates on a rolling basis