Admin Assistant

Job Title: Administrative Assistant – Real Estate

Location: Dubai Media City
Department: Real Estate / Administration

Job Purpose:

To provide comprehensive administrative and clerical support to the real estate team, ensuring smooth day-to-day operations, efficient handling of documentation, and effective coordination with clients, agents, and developers.

Key Responsibilities:

• Handle phone calls, emails, and correspondence with clients, developers, and internal teams.
• Maintain property listings, update CRM systems, and manage documentation for sales, leasing, and property management.
• Assist in preparing tenancy contracts, sales agreements, addendums, and other legal documents.
• Coordinate property viewings, client meetings, and follow-up schedules.
• Ensure proper filing, data entry, and record-keeping for all real estate transactions.
• Support the HR/Accounts department in preparing invoices, commission sheets, and payment follow-ups.
• Handle inquiries from walk-in clients and provide accurate property/project information.
• Prepare reports, presentations, and marketing materials when required.
• Liaise with developers for project updates, inventory, and marketing collaterals.
• Provide general administrative support to the management and sales team.

Requirements:

• Proven experience as an Administrative Assistant (preferably in the Real Estate sector).
• Strong organizational and multitasking skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with real estate CRM systems (preferred).
• Excellent communication skills (written and verbal).
• Ability to work under pressure and meet deadlines.
• Bachelor’s degree or diploma in Business Administration or related field (preferred).

Salary & Benefits:

• Competitive salary based on experience.
• Health insurance & annual leave benefits as per UAE labor law.

Job Type: Full-time

Pay: AED3,500.00 - AED4,000.00 per month

Application Question(s):

• Are you on Visit Visa?
• How many years of Administration in UAE?